Job Description

Job Overview

We are seeking a highly organized and motivated Executive Assistant to join our real estate team. This position is 100% in-person and requires someone who thrives in a fast-paced environment, is detail-oriented, and can provide both administrative and operational support. You will play a key role in ensuring the smooth day-to-day operations of the team while also assisting with client interactions, scheduling, marketing, and property coordination.

Responsibilities

Provide full administrative support to the Team Lead and agents. Manage calendars, emails, calls, and appointment scheduling. Prepare and process real estate documents, contracts, and forms. Coordinate showings, open houses, and client meetings. Assist with social media content, marketing campaigns, and database management. Handle client inquiries and provide excellent customer service. Maintain organized filing systems (digital and paper). Support with errands, property visits, and general office tasks as needed.

Mandatory Requirements

Fluent in Persian (Farsi) - spoken and Valid driver's license & access to a car - frequent travel is required. Flexible availability - must be able to work evenings and weekends when needed. Strong computer skills - Microsoft Office Suite, Google Workspace, and CRM systems. Must be legally eligible to work in Canada.

Desired Skills & Characteristics

Previous experience in real estate, administration, or customer service preferred. Strong organizational and time management skills. Ability to work independently and handle multiple tasks. Professional communication skills (verbal & written). Positive attitude, problem-solving mindset, and attention to detail. Reliable, trustworthy, and team-oriented.
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Hourly Wage: $20/hour
Schedule: Full-time, in-person. Some evenings and weekends are required depending on business needs.

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Job Type: Full-time

Pay: $20.00 per hour

Expected hours: No less than 40 per week

Benefits:

Company events Flexible schedule Mileage reimbursement
Language:

Farsi (required)
Licence/Certification:

Ontario Driver's License (required)
Work Location: In person