Job Description

About Us:

As a specialized team of real estate professionals, we are dedicated to providing exceptional services tailored to buyers, sellers, and investors. At The Sucar Group, our commitment to professionalism, trustworthiness, and exceptional results sets us apart. We are passionate about helping our clients achieve their real estate goals and building long-lasting relationships based on trust and satisfaction. We are looking for an enthusiastic, detail-oriented Real Estate Executive Assistant to join our growing team and help us continue delivering exceptional service to our clients.

Who You Are:

We're looking for someone who is organized, resourceful and enjoys working in a dynamic, fast-paced environment. The ideal candidate is detail-oriented, organized, thrives on keeping things running smoothly, and loves collaborating with a team to achieve great results. Here are some of the qualities we're looking for:

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Organized & Efficient:

You can juggle multiple tasks and keep everything on track

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Tech-Savvy:

You are comfortable using software like Microsoft Office, Google Suite, Zoom, DocuSign, Follow up Boss, Trello, Canva

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Team Player:

You love working with others and contributing to a positive, collaborative work environment

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Proactive & Self-Motivated:

You take initiative, find solutions, and are comfortable working independently

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Reliable:

You have your own vehicle and can reliably transport signs, lockboxes, and materials as needed

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Experience:

While experience in real estate is a plus, we're open to candidates with a strong administrative background who are willing to learn and grow

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Office:

Willing to work full-time in-person from our Eglinton office in Mississauga. Working remotely on occasion available upon discussion

What You'll Do:

As a Real Estate Executive Assistant, you will ensure that everything runs smoothly and efficiently. You'll handle a variety of tasks, supporting both our agents and clients to keep deals moving forward. Here's a closer look at your key responsibilities:

Paperwork & Document Management:

CRM Maintenance & upkeep using Follow Up Boss & Trello

Complete forms for deal and listing paperwork

Create updated templates as needed for key paperwork/forms

Proofreading materials (MLS, advertisements, marketing materials, etc.)

Input listing information into MLS

Email management for lead Broker

Scheduling & Coordination:

Manage and coordinate calendar for lead Broker

Schedule showing, inspection and walk-through appointments as needed

Request and follow up on showing feedback requests

Use task management software (Trello) to create templates for various deal types

Research and schedule training and further education opportunities for team

Customized relocation materials/package emailed to clients'

Pick-up and deliver client gifts (closing date, pop-by's, etc.)

Marketing & Social Media:

Creation of brochures, flyers, monthly newsletters for properties using Canva or other software

Maintenance of website

Manage Google Reviews

Execute marketing plan on a monthly basis

Design updated listing & buyer presentations

Create property feature sheets

Office Management & Miscellaneous Tasks:

Coordination of all direct mail

Track office supplies and reorder as necessary

Prepare and collate collateral materials (e.g., print documents for clients)

Order signs, ensuring all signage is up-to-date and well-maintained

How to Apply:

To apply for this position, please follow these instructions:

Send an email with your resume to thesucargroup@royallepage.ca

1. Subject Line: Include the subject line [The Sucar Group] in reverse order and [Your Name]
2. Attachment: Attach your resume a PDF file (named "Your Name_Resume")

We want to confirm that candidates have read the full job description. Applications that don't follow these steps will not be considered.

We look forward to hearing from you!

Job Type: Full-time

Pay: $20.00-$30.00 per hour

Benefits:

On-site parking
Ability to commute/relocate:

Mississauga, ON: reliably commute or plan to relocate before starting work (required)
Application question(s):

Please provide an example of a project where attention to detail was crucial?
Work Location: In person