Job Description

RE/MAX Millennium is a leading real estate brokerage known for its professional excellence and customer-centric approach. Our team is dedicated to providing unparalleled service and achieving the highest levels of client satisfaction. We are looking for a motivated and detail-oriented Deals Secretary to join our dynamic team.

Job Summary

The Deals Secretary at RE/MAX Millennium plays a crucial role in ensuring the smooth and efficient processing of real estate transactions. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The ideal candidate will be responsible for managing and coordinating all administrative aspects of real estate deals from initiation to closure.

Key Responsibilities

Transaction Coordination:

Oversee and manage the administrative process of real estate transactions from listing to closing

. Document Management: Prepare, review, and process all necessary paperwork and documentation related to real estate deals. Client Communication: Serve as a liaison between agents, clients, and other parties involved in the transaction to ensure timely and accurate information flow. Database Management: Maintain and update client and transaction databases, ensuring all information is accurate and up-to-date. Compliance: Ensure all real estate transactions comply with legal standards and RE/MAX Millennium policies. Scheduling: Coordinate and schedule appointments, inspections, and meetings related to real estate transactions. Reporting: Prepare and distribute transaction status reports and other relevant updates to the team and clients as required. Administrative Support: Provide general administrative support to the real estate team, including answering phones, responding to emails, and other tasks as needed.

Qualifications

Experience: Previous 3+ years of experience in real estate administration or a similar role preferred. Excellent organizational and time-management skills. Strong attention to detail and accuracy. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Experience with Lone Wolf software is required.

Familiarity with real estate software and databases is an asset. Excellent verbal and written communication skills. Ability to work independently and as part of a team. Knowledge of real estate laws and regulations is a plus.
Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits:

Casual dress Company events On-site parking Paid time off
Application question(s):

Do you have experience working in Real Estate industry?
Work Location: In person