Job Description

About Us

First Class Realty Inc. is a growing brokerage with a strong presence across the GTA. We are dedicated to supporting our agents and clients with professionalism, integrity, and care. Our focus is on delivering seamless and compliant real estate transactions while fostering a collaborative and welcoming environment. We are currently seeking a Deal Administrator to join our team and help ensure every transaction is handled with accuracy and excellence from start to finish.

Key Responsibilities

Review and process all real estate deal files (listings, offers, sales, leases, assignments, etc.) in compliance with RECO, TRREB, CREA, OREA, and FINTRAC requirements. Verify accuracy and completeness of transaction documents before submission. Upload and maintain files in brokerage deal management systems (e.g., LoneWolf, SkySlope, BrokerBay). Coordinate with agents, lawyers, mortgage brokers, and clients to collect required documentation. Handle deposit cheques, trust ledger entries, and prepare transmittals for banking. Maintain brokerage compliance checklists and reporting records. Provide administrative support to agents regarding brokerage policies, forms, and procedures. Assist management with audits, compliance reviews, and monthly reporting.
Qualifications

Minimum 1-2 years of real estate administration or conveyancing experience (brokerage or law office). Strong knowledge of RECO compliance, FINTRAC, TRREB/OREA forms, and brokerage procedures. Proficiency in Microsoft Office, Google Workspace, and deal management platforms. Excellent attention to detail and organizational skills. Strong communication skills in English (additional languages such as Mandarin/Cantonese are an asset). Ability to work independently, handle confidential information, and meet deadlines in a fast-paced environment.
What We Offer

Competitive salary based on experience. Growth opportunities within a rapidly expanding brokerage. Supportive team culture and training provided. Exposure to a wide range of real estate transactions and development projects.
How to Apply

Please send your resume and a short cover letter outlining your experience to info@firstclassrealty.ca

Job Type: Full-time

Pay: $41,000.00-$48,000.00 per year

Language:

Cantonese or Mandarin (preferred)
Work Location: In person