Job Description

Position Overview

We are seeking a highly organized, proactive, and detail-oriented

Real Estate Assistant

to join

Remax

-

Team Sahi

, one of the most ambitious and rapidly growing real estate teams in the GTA. This individual will play a critical role in supporting daily operations, ensuring smooth transaction management, maintaining client relationships, and strengthening our team's brand presence through precise execution and discipline.

Key Responsibilities1. Transaction & Paperwork Management

Prepare, review, and manage real estate paperwork including Listing Agreements, Buyer Representation Agreements, Offers, Amendments, and Waivers. Coordinate document flow between agents, clients, lawyers, mortgage brokers, and cooperating agents. Ensure all transactions comply with TRREB, RECO, and brokerage requirements. Track transaction milestones from offer to closing and update CRM systems.

2. Client Communication & Follow-Up

Conduct regular follow-up calls, texts, and emails with active, past, and prospective clients. Maintain warm relationships with clients before, during, and after transactions to ensure satisfaction and repeat business. Schedule client appointments, showings, and meetings efficiently.

3. Listing & Marketing Management

Assist in creating, managing, and maintaining property listings (MLS, team website, social media platforms). Coordinate professional photography, staging, and signage installations. Prepare property feature sheets, Just Listed/Sold postcards, and open house materials. Track and update listing performance metrics.

4. Social Media & Digital Marketing

Create and schedule engaging social media posts across platforms (Facebook, Instagram, TikTok, LinkedIn, YouTube). Support ad campaigns and digital promotions for listings, open houses, and team branding. Monitor engagement analytics and suggest content improvements.

5. Administrative & Miscellaneous Support

Maintain organized electronic and paper filing systems. Manage CRM (Follow Up Boss / Agent Locator) with accuracy. Coordinate with vendors, inspectors, and lawyers. Handle miscellaneous duties assigned by the Team Leader for operational excellence.

Qualifications

Prior experience in a real estate office or brokerage preferred. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficiency in Google Workspace, MLS, Canva, and social media platforms. Detail-oriented with high discipline and accountability. Real Estate License (asset, not mandatory).

Core Competencies

Speed + Accuracy:

Executes fast with precision.

Accountability:

Takes ownership of every detail.

Confidentiality:

Maintains discretion in sensitive matters.

Growth Mindset:

Constantly seeks to improve processes and outcomes.

Team Alignment:

Works in harmony with the team's goals, energy, and mission.

Compensation

Competitive salary or hourly rate (commensurate with experience). Opportunities for growth within Team Sahi's high-performance culture.
Job Types: Full-time, Part-time

Pay: $25.00-$30.00 per hour

Expected hours: 44 per week

Work Location: In person