Job Description

Were hiring a motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. Youll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, start your application today!Responsibilities:

• Enter client information into the database, monitor transaction activities, and submit required documents to ensure compliance
• Arrange home inspections, repairs, showings, and open houses for both buyer and seller transactions
• Manage all administrative duties from executed purchase agreements to closing for both buyer and seller transactions
• Secure seller approval for offers and counteroffers to ensure a smooth transaction process
• Organize and participate in events related to the closing process, including coordinating moving schedules for both transactions
• Oversee post-closing systems, maintain communication with past clients, and ensure the integrity of financial systems
• Keep lead agents updated on any issues or problems, providing proactive solutions
• Implement projects as needed and handle all incoming and outgoing leads, prospects, and referrals
• Coordinate calendars and appointments for multiple team members
• Deliver exceptional customer service, negotiate inspection responses, and resolve all closing issues for both buyers and sellers
• Collect all listing information, including property photos, pre-listing materials, and MLS research, to maintain listings on social media and in the MLS
• Arrange showings and open houses to gather critical feedback for process improvement
• Ensure file compliance by submitting completed listing agreements, sellers disclosures, and other documents to the office broker

Qualifications:

• Previous experience in the real estate industry
• Must have high school diploma or GED
• Weekend and evening availability
• Communicates well, both verbally and written
• At least 2 years experience in real estate or related industry
• Tech savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly

About Company:
We arent just real estate professionals, we are community partners. Our team is very proud to call New Brunswick home and youll continually see us out and about in the community developing relationships, volunteering, and supporting local businesses. The key relationships we develop provide value to our buyers and sellers, whether its connecting a client with a reputable contractor or where the nearest hiking trail is. We are the area experts.

Evolve Real Estate