Job Description

PLEASE READ BEFORE APPLYING

This position is for someone with

at least 1 year of

direct

administrative experience in a real estate brokerage

, handling tasks like transaction coordination, listing management, or compliance.

If your background is in unrelated fields (legal, mortgage, property management, hospitality, etc.), or if you're looking for a temporary role before moving into another career path, this will

not

be the right fit.

This is

NOT

a stepping stone to becoming a Realtor. It's a

long-term operations role

for someone who thrives on organization, detail management, and supporting a busy real estate team behind the scenes.

Only candidates with clear real estate administrative experience will be considered.

Applications without thoughtful answers to all screening questions will not be reviewed.

About the Role

This role involves managing listing preparation, coordinating transactions, supporting communication with clients, and maintaining accurate records and documents. You'll be instrumental in ensuring nothing falls through the cracks and that every client experience is seamless and professional.

Who This Is For

This role is ideal for someone who:

Finds satisfaction in staying organized and on top of deadlines Has strong administrative experience real estate Is comfortable using technology and learning new systems Can manage multiple priorities calmly and accurately Communicates clearly and professionally in writing and in person Works well independently and takes initiative without needing constant supervision

Key Responsibilities

Listing Management:

Prepare listing materials including pre-listing presentations, disclosures, agreements, and MLS input Coordinate staging, repairs, photos, signage, and lockbox installation Update and maintain MLS listings and marketing sites Organize open houses and property tours
Transaction Coordination:

Ensuring all required forms are complete and signed correctly Maintain clear and timely communication with clients, agents, and vendors Track key dates and deadlines to keep transactions on schedule Submit files for brokerage compliance and maintain organized digital records
Office Support & Systems:

Maintain and improve checklists, templates, and systems Run errands and perform light in-person office duties as needed Use and adapt software tools to manage workflows efficiently

Required Qualifications

Minimum 1 year of direct real estate admin experience

within a brokerage Familiarity with real estate forms, MLS systems, and compliance processes High attention to detail, ability to track multiple deadlines Proficiency in Microsoft Office (Word, Excel, Outlook) Fluent in written & spoken English

Preferred Platform Experience

BrokerBay, Nexone, Airtable, Follow Up Boss, DocuSign Canva, Wordpress, Adobe PDF tools
Job Type: Full-time

Benefits:

Paid time off
Application question(s):

Which real estate brokerage(s) have you worked with, and for how long? Why do you want to work in real estate administration specifically, and what would make you stay in this field long-term? Part of this role is managing conditions and deadlines in real estate transactions. For example, do you know the difference between a Notice of Fulfillment and a Waiver? (It's okay if you don't--just explain how you would approach learning this and why it interests you.)
Experience:

DIRECT Real Estate Administrator: 1 year (required)
Work Location: In person