Job Description

We are seeking a highly organized and experienced Real Estate Administrative Assistant to support a top-producing Broker with over 29 years in the industry.

This is not an entry-level role --

a minimum of 2 years of real estate administrative experience is required

to be considered.

You will play a critical role in managing the day-to-day operations of a high-volume real estate business. The ideal candidate is proactive, detail-oriented, tech-savvy, and thrives in a fast-paced, client-focused environment.

Location

: North York - Sheppard & Bathurst

Job Type:

Full-time, Permanent

Monday - Friday, 9:00 am - 5:00 pm (some evenings and weekends may required) Hybrid, Convenient and Flexible hours

Wage Range

: $24.00- $28.00 per hour + Bonus Structure

Wage will be based on experience.

Responsibilities:

Manage the Broker's schedule and daily administrative needs Prepare listing documentation via WebForms/TransactionDesk Respond to emails, coordinate showings, and follow up with clients Upload and update listings on REALM and other MLS systems Book appointments and follow up on confirmations Coordinate listing preparation: photographers, stagers, and vendors Maintain and update client databases Track paperwork, ensure completion and compliance Maintain an organized and professional office environment

Qualifications:

Minimum 2 years of Real Estate administrative experience (REQUIRED)

Familiarity with

WebForms

,

TransactionDesk

, and

REALM

Excellent verbal and written communication skills in English Strong organizational skills and ability to multitask effectively Proficiency in Microsoft Office (Word, Excel) and Adobe Comfortable with technology and learning new systems Able to work under pressure with minimal supervision Friendly, professional, and client-focused demeanor Ability to occasionally work evenings or weekends as required by the real estate industry Capable of managing multiple tasks simultaneously
We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $24.00-$28.00 per hour

Application question(s):

How many years of REALM experience do you have? How many years of Webforms experience do you have? Are you a licensed real estate agent? Do you have access to your own vehicle?
Work Location: In person