Job Description

Job Overview

We're looking for a highly organized and detail-oriented Real Estate Administrative & Facilities Support Coordinator to join our real estate team. In this role, you'll provide essential behind-the-scenes support to ensure our day-to-day operations run smoothly. From managing listing and transaction documentation to coordinating staging inventory, signage, and office logistics, you'll play a key part in keeping our team efficient and our clients well-supported.

Duties

Prepare and send mailouts to clients, service providers, and leads (e.g. marketing materials, seasonal packages, thank-you gifts). Draft real estate forms such as listing agreements, amendments, and buyer/seller representation forms, ensuring accuracy and compliance. Upload and manage MLS listings via Realm/Matrix, including price changes, status updates, and meeting all listing requirements. Oversee staging inventory: track decor items, coordinate deliveries/pickups, organize storage, and assist with staging and destaging. Maintain digital transaction files in NexOne, ensuring timely uploads and full compliance with brokerage requirements. Coordinate signage and lockboxes: schedule installation/removal, manage inventory, and communicate with service providers. Support day-to-day office operations: keep supplies stocked, arrange couriers or deliveries, and help maintain an organized workspace. Assist with general administrative and facilities-related tasks as needed to support client care, listings, and transactions.

Qualifications

Strong organizational skills and attention to detail Excellent communication and interpersonal skills Comfortable managing multiple priorities in a fast-paced environment Previous experience in real estate administration is a strong asset Familiarity with systems such as Realm, NexOne, ShowingTime, Airtable or similar platforms is an advantage A proactive and team-oriented mindset
If you thrive in a fast-paced, detail-oriented environment and take pride in keeping operations running smoothly, this could be an excellent opportunity for you. We're looking for someone who enjoys variety in their day-to-day tasks and is motivated to support a high-performing real estate team. If that sounds like you, we'd love to hear from you.

Job Type: Part-time

Pay: $18.45-$20.00 per hour

Expected hours: 15 - 25 per week

Benefits:

On-site parking
Schedule:

Day shift Monday to Friday No weekends
Work Location: In person

Expected start date: 2025-08-25