Job Description

POSITION SUMMARY

The Purchasing Coordinator - Ingredients is responsible for sourcing, negotiating, and managing the supply of all ingredients required for production. Reporting to the VP of Procurement, this role ensures cost-effective purchasing, maintains strong supplier relationships, and secures high-quality materials that meet company standards. The coordinator will also handle forecasting, supplier performance monitoring, logistics coordination, and documentation compliance while working closely with R&D, QA, and Operations teams to support efficient and reliable production.

KEY RESPONSIBILITIES

Ingredient Sourcing and Supplier Management

Source and qualify suppliers for all required ingredients in collaboration with R&D and QA teams. Communicate company expectations regarding quality, delivery, and documentation (Kosher, Organic, Certificates of Insurance, etc.). Negotiate pricing, payment terms, and contracts to ensure best value and long-term partnerships. Monitor and evaluate supplier performance to ensure ongoing compliance with company standards.

Procurement Operations and Inventory Management

Forecast ingredient needs for 30/60/90/180 days and ensure timely purchasing. Coordinate special ingredient buys for promotions. Review daily inventory checks and participate in physical counts at each fiscal period. Provide direction and support to inventory replenishment staff, including during vacation relief. Monitor delivery schedules and promptly follow up on any outstanding or delayed shipments Conducting an analysis of inventory variances discovered following physical stock counts.

Reporting and Systems Management

Prepare and maintain procurement and forecasting reports. Coordinate annual RFQ processes for all relevant ingredients. Develop strong knowledge of the company's accounting and inventory systems. Ensure accurate data entry, pricing updates, and supplier information in all systems.

Compliance and Collaboration

Adhere to all company policies related to Food Safety, Quality, Health & Safety, and Environmental standards. Collaborate effectively with internal teams (R&D, QA, Operations) to meet production and quality goals. Support continuous improvement initiatives within the procurement function.

REQUIRED QUALIFICATIONS

1-3 years of procurement experience, focused on ingredient sourcing (e.g., flour, oil, sugar) within the baking or food manufacturing industry. Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with inventory or ERP systems.

PREFERRED QUALIFICATIONS

Professional certification in Supply Chain or Procurement (e.g., CPP, CPSM, CSCP). Strong understanding of commodity markets and ingredient price trends. Experience in supplier auditing and approval processes within food manufacturing. Knowledge of sustainability and ethical sourcing practices.

SKILLS AND ABILITIES

Negotiation & Communication:

Strong ability to negotiate competitive pricing and terms while maintaining positive supplier relationships.

Analytical Thinking:

Skilled in analyzing market trends, pricing data, and supplier performance to support strategic purchasing decisions.

Organization & Time Management:

Excellent ability to manage multiple projects, prioritize tasks, and meet deadlines efficiently.

Attention to Detail:

High accuracy in documentation, forecasting, and compliance with food safety and quality standards.

Problem-Solving:

Proactive in identifying supply chain risks and developing effective solutions.

Collaboration:

Strong team player with the ability to work cross-functionally with R&D, QA, Operations, and Finance teams.

Adaptability:

Able to work effectively in a fast-paced, changing environment with evolving business needs.

PHYSICAL DEMANDS

Ability to work in both office and production environments. Occasional walking, standing, and lifting up to 25 lbs. during inventory or inspections. May require occasional weekend or extended hours during inventory periods.
Job Type: Full-time

Benefits:

Dental care Life insurance Vision care
Work Location: In person