Job Description

MSALABS is an experienced global provider of geochemical laboratory services to the exploration and mining industries in Canada, the USA and around the world. We have a rapidly growing network of laboratories in key mining regions around the world to limit lead times and transit costs and we employ the latest hi-tech analysis equipment.

We are seeking a highly organized and detail-oriented Purchasing & Administrative Assistant to join our team. In this position, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day activities. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys providing exceptional customer service.

Responsibility:

Core administrative responsibilities including data entry, filing, photocopying, manage incoming and outgoing mail, and creating letters and memos. Create purchase orders and place orders with suppliers. Request quotes from suppliers. Tracking delivery dates on orders. Receive orders, organize, scan and file packing slips. Match packing slips to approved purchase orders along with AP invoices. Answer and direct incoming phone calls. Greet and re-direct customers and couriers. Ensure all guests sign-in, have a visitor pass, and are accompanied by a staff member. Prepare, receive, and distribute mail/faxes. Update and distribute in-house phone list as required. Maintain appearance of reception, front lobby and boardroom area. Maintain office supplies. Maintain inventory list for office and laboratory supplies. Maintain and create excel spreadsheets. Support the logistics department when required. Organizes freight quotes and shipments. Coordinate site events when required. Accounting admin support including accounts payable, and accounts receivable. Prepare credit applications. Book flights and accommodations Participate, when requested in department and health and safety meetings. Participate, when requested in internal and external audits. Keeps work area clean, neat, and organized. Other responsibilities as assigned.
Qualifications:

1 year experience in Purchasing is required Purchasing in Accpac and/or Dynamic 365 is an Asset Proficient computer skills, including Microsoft Office Suite (Word, Excel, Outlook) Strong attention to detail and excellent organizational skills Ability to multitask and prioritize tasks effectively Excellent written and verbal communication skills Familiarity with phone systems and customer service principles Data entry experience is required Ability to speak French considered an asset
Please note that only shortlisted candidates will be contacted. Thank you for your understanding.

Job Type: Full-time

Pay: $22.00-$24.00 per hour

Benefits:

Dental care Extended health care Life insurance On-site parking Paid time off Vision care
Ability to commute/relocate:

Langley, BC: reliably commute or plan to relocate before starting work (preferred)
Application question(s):

Can you carry a basic conversation in French? Do you have experience purchasing in Accpac or Microsoft D365?
Experience:

Purchasing: 1 year (required) Administrative: 1 year (required)
Work Location: In person