Job Description

Position Summary

• To provide fast and efficient document publication services to all departments, with the prime objective of converting draft text and graphics content into high quality customer deliverables as per the company standard.
• To act as Data Records Administrator, in support of technical document and drawing archival, as well as administration of technical document, drawing and SW archives: electronic, on-site and off-site.

Essential Functions / Key Areas of Responsibility

• Publications Specialist
• Formatting, editing and publishing technical documents as per company format standards, in support of project deadlines
• Ensuring proper document revision control following Engineering Change Control processes
• Providing assistance to staff as required on the following topics:
• Desktop publishing tools
• Document creation and update processes
• Company archive access
• Converting legacy document data in various formats (e.g. WordPerfect, DOORS,) into current company standard formats (e.g. Word, Visio, Adobe Acrobat)
• Data Records Administrator
• Verifying, validating and controlling all soft copies of current drawings.
• Working with IT for traceability of Library archives and Workflows.
• Controlling, updating and maintaining the Data Records databases for all released drawings, including the off-site Archives at Iron Mountain.
• Controlling released software when issued on physical media: magnetic media (e.g., diskettes, tape, hard drive, cd etc.) and programmable devices (e.g., EPROM, PAL, FPGA etc.).
• Logging and filing HW ECNs and verify attachments are present.
• Providing copies (hard or soft copy) of Data Record archived items as required.
• Providing weekly management reports and dashboards on Data Records metrics
• Minimum Requirements: Skills, Experience, Education, Technical/Specialized Knowledge, Certifications, Language

Skills and Abilities:

• English: written and verbal
• Advanced computer literacy MS Office (Excel, Word, PowerPoint, Visio etc.), Nitro
• Ability to complete tasks given short deadlines
• Handle competing priorities from multiple projects
• Maintain quality of work under pressure
• Ability to work with minimal supervision and co-ordinate with all team members
• Accurate and efficient administration skills and attention to detail

Education:

• High school diploma or equivalent

Preferred Qualifications
Skills and Abilities:

• Experience editing and formatting documents; technical documents preferred
• Familiarity with Engineering tools, e.g. ClearQuest, Shared Palma, DOORS
• 2 years experience with documentation control in a project or department
• Advanced skills in document and file management/control tools, e.g. LiveLink, SharePoint, Artifactory

Education:

• Bachelors degree or Post-Secondary diploma

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