Job Description

Requisition ID: 91035

Job Category: Commercial; Infrastructure

Location: Montreal, QC, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in , , and , our in tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Proposal Coordinator

We are looking for a dynamic and highly motivated Proposal Coordinator to join a specialist team of in-house client engagement professionals that help Hatch win work.

As a Proposal Coordinator, you will play a key role in shaping and supporting the proposal team\'s goal of producing winning submissions. You will be responsible for the administrative aspects of proposal development-from managing the SharePoint site and creating custom templates, to coordinating proposal inputs/reviews and directing production of the final document. This is where your organizational skills, \xe2\x80\x9ccan do\xe2\x80\x9d attitude, and keen attention to detail will contribute to the success of the pursuit teams!

Quality is critical -you will ensure that our proposals are compliant, error-free, and client-focused, compelling, easy to evaluate, and visually appealing.

As the successful candidate, you will:

\xc2\xb7 In partnership with the Pursuit Manager, lead the proposal preparation and submission for small and medium scale pursuits.

\xc2\xb7 Support the Pursuit Manager in coordinating the proposal kick-off meeting as well as scheduling and facilitating ongoing proposal coordination meetings.

\xc2\xb7 Develop a proposal outline, draft standard proposal sections, format, assemble and submit documents.

\xc2\xb7 Facilitate reviews and ensure RFP compliance, by providing an additional layer of quality control.

\xc2\xb7 Coordinate and insert technical content, update/customize CVs, personnel bios, project descriptions, and other proposal information.

\xc2\xb7 Assist with managing, monitoring, and maintaining the proposal database, files, and systems through appropriate information management systems (i.e., SharePoint).

\xc2\xb7 Coordinate with graphics team for the development of specialized visual content. \xc2\xb7 Communicate with proposal participants to track tasks against the schedule to ensure internal proposal deadlines are being met.

\xc2\xb7 Support clarifications and post-bid submission requirements.

\xc2\xb7 Support the Proposal Development Lead on strategic pursuits.

\xc2\xb7 Assist with shortlist interview presentation deck design and compliance to visual identity standards.

\xc2\xb7 Develop and maintain support material libraries: CVs, project sheets, images, testimonials, etc.

Qualifications:

\xc2\xb7 Diploma or Degree in Business, Communications, Marketing, or equivalent experience. \xc2\xb7 2+ years of proposal development experience, including at least 1 year of experience as a proposal coordinator.

\xc2\xb7 Proficient in Microsoft Office Suite, with strong MS Word and PowerPoint skills.

\xc2\xb7 Adobe Creative Suite software (InDesign, Photoshop, and Illustrator), and SharePoint and CRM knowledge are assets.

\xc2\xb7 Working knowledge of the engineering, procurement, and construction management consulting industry is highly desired.

\xc2\xb7 Strong writing skills with the ability to edit and proofread documents for grammar and clarity.

\xc2\xb7 Critical and analytical thinking skills that can be applied to a variety of scenarios.

\xc2\xb7 Able to work in a team environment and collaborate on assignments.

\xc2\xb7 Must have the ability to identify, separate and delegate work tasks and prioritize them in relation to the overall proposal production activity and deadlines.

Why join us?

• Work with

to make a difference * Collaborate on exciting
to develop innovative solutions

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don\'t meet every single requirement? You don\'t need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you\'re interested in this role, we encourage you to apply even if your past experiences don\'t perfectly align with the skills we\'ve listed.

We\'re committed to fostering a workforce that reflects the of the in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We\'ll do our best to meet your needs in accordance with applicable local legislation.

Hatch