Job Description

Fergo Group

is a growing real estate investment firm specializing in multifamily and commercial properties. We're hiring a proactive and organized

Property Operations Assistant

to support both our

property management

and

construction project management

teams. This role is ideal for someone passionate about real estate, construction, and administration, eager to grow with a company scaling rapidly. You'll work closely with ownership, handling key operational, administrative, and construction coordination tasks, with room to take on more responsibility over time.

Requirements:

Sufficient experience in property management, real estate sales, transaction coordination, and/or construction project support Strong organizational and communication skills Proficient with digital tools (Google Workspace, spreadsheets, project tracking tools, etc.) Valid Ontario driver's license and access to a reliable vehicle

Preferred:

Real estate license Marketing/social media experience Exposure to construction or renovation project coordination

Key Responsibilities: Administrative & Operational Support

Organize and manage documentation related to property management, acquisitions, sales, renovations, and construction projects Maintain up-to-date digital and physical files (leases, permits, inspection reports, construction schedules, invoices, contracts) Schedule site visits, inspections, contractor meetings, and key deadlines Track property and construction project milestones, coordinating updates between contractors, property staff, and leadership Help optimize internal processes and maintain task tracking systems for both operations and construction projects

Tenant & Property Coordination

Manage tenant communications, including inquiries, rent issues, lease renewals, and maintenance requests Support the leasing process, listings, showings, screening, lease documentation, and onboarding Monitor and follow up on maintenance requests to ensure timely service Maintain tenant records, lease agreements, and move-in/move-out checklists

Construction Project Coordination

Assist with managing construction and renovation timelines, budgets, and deliverables Communicate regularly with contractors, trades, engineers, and suppliers to ensure project progress and quality standards Assist in reviewing scope of work, change orders, and site reports Attend on-site walk-throughs as needed to report progress, issues, or updates to leadership Help monitor permits, inspections, and compliance documents related to construction projects

Marketing & Communications

Draft and manage rental or sale listings across platforms (MLS, social media, listing sites) Assist with the company's digital presence, including updating property descriptions and posting content Coordinate light marketing tasks like email updates, social media scheduling, or marketing material edits

Transaction & Deal Support

Assist with acquisitions, dispositions, and transaction file management Coordinate with lawyers, brokers, and lenders to collect and track required documents Maintain checklists and ensure critical closing timelines are met

To apply

, email your resume to

jude@fergogroup.ca

with the subject:

"Property Manager Application - Windsor"

Job Type: Full-time

Work Location: In person