Job Description

Our client, a leading construction development company is looking for an amazing Property Administrator to join their team in the heart of Vancouver, BC.
They specialize in the acquisition, development, and operation of commercial and mixed-use buildings in established and growing neighborhoods throughout West Point Grey, Dunbar, Kitsilano, South Granville and East Vancouver.

Property Administrator

• The successful candidate will oversee administration of daily property and office operations. The role requires the ability to work both independently and collaboratively and to multi-task a variety of assignments in a fast-paced environment.
• This is an exciting opportunity for someone to become a member of a great team at a time when our company is positioned for future growth.

Role:

Property Administration

• Candidate to assist on properties located primarily in Vancouver including Kitsilano, Mount Pleasant, South Granville and the Cambie Corridor;
• Preparing, reviewing and updating online residential rental listings weekly or as needed;
• Responding to leasing enquiries in a courteous manner, qualifying residential tenant applications and coordinating tours of available residential units with building managers;
• Preparing and distributing bi-weekly residential leasing reports to property management team;
• Assisting with leasing initiatives as needed;
• Assist property managers with building operations;
• Assist property managers with coordinating contractor work;
• Assist in obtaining quotations for building services and draft and review contracts and agreements;
• Inputting, organizing and reviewing tenant documentation and records;
• Coordinating tenant appreciation initiatives for new and existing tenants;
• Assist with coordination of tenant move ins and move outs;
• Undertake various research projects;
• Collect, review and track tenant insurance and other tenant-related documentation;
• Provide vacation coverage for other property administrators or property managers as required;
• Professionally and courteously handle tenant inquiries, feedback, complaints or concerns; ensure a high level of tenant relations is maintained through regular contact and proactive attention to tenant needs;
• Assist with preparation of monthly financial statements and operational reports;
• Other duties and special projects as required.

Office Administration

• Office organization and management including ordering office supplies;
• Coordinate and plan corporate events;
• Review and process invoices for office spending;
• Prepare communication including letters, memos, and transmittals as required;
• Coordinate mail and courier services;
• Other ad hoc assistance for company Directors;

Minimum Qualifications:

• A dedicated team player
• Minimum 2 years experience in a real estate administration position
• Strong capability with excel
• Strong knowledge of Microsoft office
• Experience with Yardi Breeze or Voyager a plus
• Strong time management and organizational skills
• Ability to meet timelines and manage multiple projects and priorities effectively
• Excellent interpersonal and communication skills, both written and verbal with an ability to oversee and manage other people effectively
• Positive attitude and a desire to help others
• Strong customer service skills

Compensation:

A competitive compensation program is offered along with flexible working options, benefits, and the opportunity to have fun and learn in an established and growing company.

If this sounds like an opportunity for you please email/apply at pdhami@talentsphere.ca. Looking forward to connecting with you.

TalentSphere