Job Description

PROJECTS OPERATIONS ADVISOR

FACULTY OF HEALTH STUDIES

NorQuesters are difference makers and we're searching for someone who can find ways forward in the support of the Faculty of Health Studies by providing advice, expertise, and support to functions including business planning, enrolment planning, timetabling, research and development of ideas or initiatives, business activity analysis, documentation, and evaluation of outcomes.

Reporting to the Manager Health Projects, Faculty of Health Studies, the Advisor brings a high level of business acumen to the area and uses their developed expertise within the portfolio to collaborate with the academic leader as a highly-valued partner, while also demonstrating the capability to work with peers supporting other portfolios, to determine synergies and needs across the division. In order to continually maintain and improve operations, this role guides the hands-on support provided by the Business Operations Clerk. Working with the Manager Health Projects, and the Project Control Specialist the Advisor reviews and edits any funding applications and proposals, supports clear communication of project outcomes, and works with the team to track student and projects success.

HOW YOU'LL MAKE A DIFFERENCE

• Collaborate with Manager & Project Control Specialist in creating, implementing, analyzing, evaluating, documenting, and reporting business activities to meet outcomes of the Business Plan.
• Create and lead a cycle of reoccurring business tasks that follows the academic year cycle and touches each part of operations.
• Support area by managing calendars, commitments, and essential business activities that contribute to the success of the Program/Portfolio.
• Lead asset and enrolment management to ensure targets are met to meet strategic goals including gathering information from faculty and staff regarding asset needs (human, capital, fiscal) and collaborating with Manager to activate a plan to meet needs by directing purchasing of program/portfolio equipment and supplies; providing analytic support to Manager for enrolment planning, monitoring, and evaluation.
• Lead business activities that support credit and non-credit programming including timetabling, program development documentation, architecture changes, non-credit course market research and development, curriculum sustainment projects, PeopleSoft queries, and reporting.
• Utilize Moodle expertise to create shells, maintain standards, and support academic leaders in curriculum maintenance scheduling.
• Lead project management activities to ensure outcomes and initiatives of the Business Plan are met including researching new initiatives, creating project charters, leading groups of stakeholders to ensure milestones are met, assessing resource needs, writing proposals, briefing notes, contracts, and reports, and synthesizing evaluations for review by the manager.
• Facilitate people in the area to work smarter, meet outcomes effectively and efficiently, and move the division forward in meeting strategic goals.
• Support the Manager by coordinating and/or drafting award nominations or supporting recognition/engagement activities.
• Prepare & edit project reports as required by the funder or as needed internally.
• Follow up on contracts as they progress through contract control process.
• Maintain an invoice tracking spreadsheet and notify Manager Health Projects of outstanding balances.
• Coordination of China Joint International Nursing Program MS Teams classroom shells.
• Assist with co-ordination of international stakeholder visits.
• Maintenance of student and clinical site tracking documents.

WHAT YOU BRING

• Business Degree is preferred. Consideration may be given to those with a Business Diploma and/or considerable relevant experience.
• 1+ years' of similar experience in a post-secondary environment is an asset.
• Familiarity with MS Office products; Word, Excel, Outlook. MS Teams, OneDrive and BI are an asset.
• Familiarity with PeopleSoft suite an asset.

WHAT MAKES YOU A DIFFERENCE MAKER?

As a difference maker you bring:

• Well-developed clear communication skills.
• Strong attention to detail.
• Experience working with multicultural clients and/or knowledge of another language an asset.
• Organization and planning skills to manage competing priorities.
• Excellent conceptual and analytical skills.
• Excellent interpersonal skills to interact collaboratively and productively with external funders, stakeholders, diverse faculty and staff.
• History of integrating values of equity, diversity and inclusion into the ways work is carried out.

SALARY: $919.50 - $1,195 biweekly ($23,902 - $31,066 annually) reflective upon what you bring AKA your education and experience. This is a part-time (0.5 FTE) term position for one year and includes immediate access to our great benefits program.

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

COMPETITION NUMBER: 2022-3658

CLOSING DATE: September 27, 2022

Apply to become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

Psst: Only candidates shortlisted for an interview will be contacted and we'll make sure to do this within 28 days of the closing date.

Difference Makers. If we were to describe what NorQuest College is, we'd say these two words. We are so fundamentally driven in our mission to make a difference to our students, our community, and to our fellow NorQuesters, that it guides what we do, who we meet, and where we are headed.

So how do we make differences?

• We empower NorQuesters. When it comes to working, it's up to you to decide where (on campus or from another location) and how you work. NorQuesters are expected to embody our Qs--lead from where you are, be dependable, find ways forward--to name a few, but how you do that is your choice!
• We unlock potential. Whether its newcomers to Canada who want to improve their English, students who want to complete their academic upgrading, learners pursuing post-secondary education, or anyone who wishes to strengthen their skills through professional development, our passion to educate touches people of all levels and all backgrounds.
• We strengthen Alberta. From our graduates who hit the ground running, to our partnerships with government, industry, and business, to our commitment to communities, including a dedicated focus on Indigenous communities, we contribute to our province and make it stronger. We strive to be an employer of choice for First Nations, Metis and Inuit people in Canada by leading, supporting, and being an ally through our work toward decolonization, reconciliation, and Indigenization.

And that's a snapshot of how we are Difference Makers. But there's so much more to us and we invite you to !