Job Description

Requisition ID: 183487

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose:
The Project Coordinator reports to the Senior Program Manager - Canadian Branch Network and is responsible for the co-ordination and management of roll-out initiatives and special projects as assigned within the Canadian Branch Network to the satisfaction of end users while ensuring quality work and value effective solutions.

Roll - Out initiatives can vary from upgrades/updates and can include anything from Digital Media, CRU, Cabling, Wifi, Hub & Spoke, Furniture related functional installs throughout the Canadian Branch Network. The incumbent is responsible to ensure projects are completed in accordance with the Bank\'s architectural standards meeting audit guidelines and requirements, within the approved budgets and established schedules. The incumbent may also need to hire and manage consultants, architects and general contractors to ensure timely delivery.

The incumbent must ensure that the delivery of services is consistent with Bank standards and procedures, to customers, branches, Executive Offices\' departments and subsidiaries, as well as ensure the practice of the Bank\'s Guidelines for Business Conduct.

The incumbent works independently to co-ordinate project schedules and requests and expedite approvals. The incumbent is expected to exercise initiative and to take independent action in managing designated projects to achieve objectives based on the understanding of real estate policies, guidelines and requirements as agreed with the Senior Program Manager - Canadian Branch Network. Details are very important and can be time-consuming, and a commitment to spend extra time to ensure the quality of work completed is essential.

Accountabilities:
Undertake the co-ordination of project roll - out initiatives and special projects as assigned:

• Obtaining and expediting approvals from landlords, branches and user groups
• Maintain ongoing contact with branches, user groups, outside consultants and contractors/vendors to obtain status of project in order to identify potential timing problems and quick resolution;
• Monitoring, recording and forwarding for payment invoices related to the projects;
• Ensuring project files are maintained in a complete, up-to-date manner & in accordance to our Department and Audit guidelines; and
• Follow-up on any deficiencies reported by branches, ensuring immediate and effective remedial action by consultants, contractors, or suppliers.

Enhancing client service by:

• Keeping projects current/updated in the database; and
• Working with clients to improve efficiency

Undertake other special projects, as assigned.

Requirements:

• The incumbent must have excellent prioritization and scheduling skills, and have knowledge of construction, design and relevant business practices as well as Bank standards in order to effectively manage designated construction projects.
• The incumbent requires a sound background knowledge of and experience in construction methods and materials, a good understanding of architectural, electrical and mechanical drawings, and detailed knowledge of contract and construction documentation.
• Strong human relations/personal skills are essential.
• The incumbent must initiate contact and build communication loops with Bank user groups as well as manage a team of design and construction consultants, often with competing interests.
• The incumbent requires self-initiative, resourcefulness and strong organizational ability to manage a diverse range of projects.
• Excellent oral and written communication skills are also required to prepare informative reports and recommendations.
• He/she must be flexible and reliable to conduct work within a team environment, willing to share knowledge and ideas, and display initiative in most situations as autonomy is expected.
• PC skills required include Word, Excel, Internet searching and our PRS Reporting System.
• A high level of energy, enthusiasm and commitment is also necessary.

Education/Other Experience:

• University degree/College diploma specializing in Real Estate and or/construction related discipline.
• 3 to 5 years\' experience in the coordinator role, specifically in the construction field would be an asset.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please . Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Scotiabank