Job Description

JOB INFORMATION
Requisition ID: 7045
Number of Vacancies: 1
Department: Property,Planning And Development (20000508) - Office & Operational Space Management (30000490)
Salary Information: $99,717.80 - $124,724.60
Pay Scale Group: 10SA (CAN/S/J/10SA)
Employment Type: Fixed Term - Until December 29, 2028
Weekly Hours: 35, Off Days: Saturday & Sunday Shift: Day
Posted On: January 6, 2023
Last Day to Apply: Janaury 20, 2023
Reports to: Project Manager, Space Management


The Toronto Transit Commission (TTC) is North America\'s third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC\'s vision is to be a transit system that makes Toronto proud. The TTC\'s recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

General Accountability

Reporting to the Project Manager, Space Management, the Project Coordinator - Space Management is responsible for the planning and implementation of office space for the assigned TTC client departments being consolidated as part of the Modern TO initiative. The Project Coordinator - Space Management is responsible for understanding the functions and space requirements of TTC client departments, and making recommendations on the strategic location, utilization, and assignment of space to support business needs. This must be done with adherence to Modern TO, the City of Toronto\xe2\x80\x99s Real Estate Strategy and Office Portfolio Optimization.

Key Job Functions

• .Works with the TTC client department/project team to understand business requirements, determine efficient/optimal space location and utilization
• Determines optimal space and location, works with others (e.g. Development Coordinators within section, HR, Communication, Change Management, Information Management and IT) to secure space/location in conjunction with section leadership, client department, and other parties as necessary for Modern TO
• Ensures that the client\xe2\x80\x99s needs and requirements are addressed in conjunction with the project team and confirms project concept and scope of work
• Works with the client group to modify existing space requirements to be accommodated as part of the consolidation process
• Informs ModernTO process of the spatial requirements of each group including storage, equipment, adjacencies and ensure fulfillment of the requirements
• Prepares scope definition sign-off documentation and manages sign-off processes with user groups and other related departments, including review and coordination of responses and/or corrective actions required arising from comments, to the satisfaction of all required stakeholders
• Coordinates and monitors the design process from the preliminary design phase through the detailed design phase, including procurement
• Coordinates in-house and consultant design assignments and monitors performance against established Terms of Reference (ToR)/Scope of Work (SOW)
• Assists in the relocation process as required
• Assists in addressing all residual landlord matters in TTC after relocation, including disposal of surplus furniture and equipment as required
• Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC\xe2\x80\x99s commitments and obligations under the Ontario Human Rights Code (OHRC) and related orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC\xe2\x80\x99s policies

Skills

.
Apply analytical skills
Demonstrate appropriate and effective interpersonal communications through various media
Plan and organize activities / projects to meet section and organizational goals
Use office technology, software and applications

Education and Experience

• Completion of a college diploma or university degree in a related discipline (i.e. Architecture, Engineering, Planning, Property/Real Estate), combined with extensive experience in the fields of real estate, construction, project management, or a combination of education, training and experience deemed to be equivalent
• Architect, Professional Engineer, Registered Professional Planner, and Project Management Professional licenses/certifications are assets

Additional Requirements

• Comprehensive knowledge of current construction/renovation/interior design principles and practices, as related to office and industrial space construction/renovations/modifications
• Comprehensive knowledge of property, permits and approvals, including options for the use/disposition of properties, leasing, etc
• Comprehensive knowledge of the Building Code, contract administration, construction inspection, and knowledge of the Construction Act
• Comprehensive knowledge of corporate space management and project management principles and practices, including conceptual planning and all phases of design
• Familiarity with project management information systems and reporting, as it relates to control of scope, scheduling, and cost
• Sound judgement, highly developed organizational, time management, interpersonal, oral and written communication, analytical, and problem solving skills
• Demonstrated ability to work with multi-disciplined teams, deal with complex issues, and maintain effective working relationships
• Demonstrated ability to motivate, influence and obtain cooperation from a diverse group of internal and external project stakeholders to achieve the goals and objectives of the project
• Proficiency in the use of computer software applications related to the work (Microsoft Office and Excel)
• Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders, including disability accommodation and accessibility requirements pertaining to passengers and employees

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQ(IA+) community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC\xe2\x80\x99s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.


We thank all applicants for their interest but advise only those selected for an interview will be contacted.