Job Description

Job Summary

Reporting to the Director of Operations, the

Project Coordinator

provides essential administrative and coordination support to ensure the efficient execution of projects. This role involves maintaining project documentation, tracking progress, and facilitating communication among internal teams and external stakeholders. The Coordinator ensures compliance with project standards, organizes critical information, and supports the team in meeting project timelines. With a strong focus on organization, attention to detail, and communication, this role is key to driving project efficiency and supporting operational goals.

Key Responsibilities

Monitor and track project timelines, milestones, and deliverables to ensure on-time execution Prepare, review, and submit project documents, reports, and proposals in line with project requirements Maintain an organized and accessible document management system for all project files and records Collaborate with project teams to collect information, provide updates, and support project delivery Manage permits, certificates, and compliance-related documentation, ensuring timely submission Assist with scheduling meetings, preparing agendas, and recording minutes to support effective communication Ensure project compliance with internal policies, contract terms, and relevant regulations Draft and distribute communications with internal teams, clients, and subcontractors as needed Provide status updates, risk reports, and resource insights to support informed decision-making by management Coordinate with vendors, suppliers, and subcontractors to ensure adherence to project requirements and standards Maintain a professional company image through high-quality administrative support and attention to detail

Qualifications & Skills

Required:

Minimum 2 years' experience in project coordination, administration, or a related role Post-secondary education in business administration, project management, or a relevant field Strong understanding of project workflows, documentation, and coordination best practices Familiarity with applicable legislation or regulations relevant to project delivery Excellent written and verbal communication skills with a high degree of professionalism and precision Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, and collaboration tools Experience using AI tools for document management, research, and administrative tasks

Preferred:

Background in construction, facilities management, or service-based industries Proven ability to manage multiple priorities and deadlines with accuracy and organization Self-starter with strong problem-solving abilities and a collaborative mindset Experience with project management software such as Asana, Trello, or Microsoft Project
Job Types: Full-time, Permanent, Seasonal

Pay: $50,000.00-$63,000.00 per year

Additional pay:

Overtime pay
Ability to commute/relocate:

Ottawa, ON (K1J): reliably commute or plan to relocate before starting work (required)
Experience:

Construction: 3 years (required) project coordination : 3 years (required)
Language:

English (required)
Work Location: In person