Job Description

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The Project Coordinator will be responsible for:

Responsibilities

• Collecting project status reports
• Ensuring invoicing statements and cost distribution files are correct and in proper format.
• Creating Project Control Forms
• Working with internal finance team to ensure project information is available on a timely basis.
• Creating draft project orders (PO\'s) and change requests (CR\'s) using current templates. Creating large opportunity cost estimates corresponding to PO\'s and CR\'s
• Ensuring all PO\'s and CR\'s have been approved by required Fujitsu management.
• Collecting forecasting and accrual information from PMs and consolidating to meet client requirements.
• Managing project financial tracking and electronic files for all active projects
• Assisting project managers with development and management of project plans and monthly financial reporting
• Supporting project managers and project teams in the timely delivery of critical milestones and budget reports
• Performing detailed cost and budget analysis for projects to ensure accuracy of invoices and monthly reporting.
• Liaising with client accounting staff, when required, to ensure timely delivery of financial data.
• Monitoring and reconciling the weekly/monthly allocation of resources and notifying PM of any variances from plan
• Assisting in orientation/onboarding of new project resources
• Assisting with preparation of PMO financial reports and updating budget tracking reports by scrutinizing variances, verifying account charges, analyzing time reporting records and maintaining financial records including:
• Comparing monthly financial reports to submitted invoices.
• Querying unexpected charges and obtaining copies of supporting documentation
• Following up on outstanding JV\'s, corrections, etc.
• Investigating missing charges
• Tracking status of requisitions / PO\'s / CR\'s

Qualifications

Mandatory Skills and Experience Requirements

• 3-5 years\' experience in similar roles within IT project management environments
• Strong project administration experience
• Proficiency with MS Project, MS Office (Outlook, Excel, Word, PowerPoint); MS Visio and SharePoint
• Excellent communication skills, fluent in English both oral and written.
• Excellent communication skills, fluent in French both oral and written.
• Experience managing complex project budgets.
• Experience analyzing documents and contracts to determine financial costing requirements.
• Ability to work independently with a willingness to contribute suggestions for process efficiencies/improvements and take on active role in implementing operational enhancements.
• Adaptable to change and demonstrated ability to work in a matrix organization.
• General understanding of Project Management frameworks (PMI) and experience in PMO framework essentials.
• Experience working on projects where an Agile methodology is utilized.

Desirable Skills/Experience

• Business or Project related diploma a strong asset.
• PMP designation a strong asset
• Knowledge of Software Development Lifecycle (SDLC)
• Administering subcontracts, contractors and/or geographically dispersed teams
• Previous experience within the Canadian Federal Public Service
• Experience in large multi-year projects
• Experience in a multi-vendor environment
• Currently hold, or ability to qualify for, a Government of Canada Security Clearance.
• Bilingualism a strong asset.

About Us:

Fujitsu at a Glance

Fujitsu is a leading information and communication technology (ICT) company, headquartered in Japan, offering a full range of technology products, solutions, and services. Approximately 132,000 Fujitsu people support customers in more than 100 countries. We use our experience and the power of ICT to shape the future of society with our customers.

We are a corporate culture that places great value on the pursuit of new possibilities previously unimagined and brings them to fruition. This has been the foundation of Fujitsu\'s success since its inception. In an increasingly competitive world, in which the pace of change continues to accelerate, Fujitsu must strive for continuous innovation. Each and every employee will rise to the challenge of creating new value amid changes in the management environment, technology, society and the marketplace. With a spirit of challenge, we are committed to the continuous creation of new value. Fujitsu wants innovators like you!

At Fujitsu, one of our corporate principles is "We respect human rights." This principle underpins all our corporate and individual activities and guides the actions of every Fujitsu Group member. We embrace diversity and equal opportunity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, ethnic or national origin, citizenship, political belief, social condition, family, marital or civil status, genetics, disability, age, veteran status, or conviction of an offence that is unrelated to employment. By empowering people, we can unleash our collective strengths to create a better experience for our employees, our customers, and our partners.

Fujitsu