Job Description

Position: Project Coordinator

Dept :

Clinical System and Informatics

Posting ID: 6140

Status:

Temporary Part Time ( One year)

Role Level:

PG 09 ($40.57hr-$ 50.77hr)

Site:

2085 Hurontario St, Mississauga

Posted:

January 19,2026

Internal Deadline:

January 26-2026



Trillium Health Partners is one of Canada's largest community-based teaching hospitals, serving the growing and diverse populations of Mississauga, West Toronto, and surrounding communities through the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, the Reactivation care Centre (Church Site) and the new THP-UHN Reactivation Care Centre. Guided by our values of compassion, excellence, and courage, and through our strategic roadmap, Plan to 2030 , we are creating a new kind of health care - defined not by illness, but by the health and well-being of people and communities.

About the Local Delivery Group:

The Local Delivery Group (LDG) is a collaborative network of hospitals and healthcare partners within a defined region, established to drive the implementation and optimization of digital health solutions that improve patient care, streamline workflows, and enhance system integration. LDG Digital refers to the suite of digital programs, platforms, and initiatives managed by the LDG, focusing on technologies such as eReferral and Central Intake to facilitate efficient, secure, and patient-centred access to health services across member organizations.


As the lead organization for the Central South LDG, Trillium Health Partners plays a pivotal role in coordinating regional digital efforts, setting strategic direction, and supporting the deployment and adoption of innovative digital health solutions. THP is responsible for championing best practices, ensuring alignment with provincial and regional priorities, and fostering collaboration among LDG members to advance digital transformation and improve health outcomes throughout the region.

Position Overview

The Project Coordinator, LDG role helps support the planning, coordination, and execution of digital initiatives and partnership projects within a fast-paced digital health environment. Reporting to the Project Director, Epic Connect, this role provides day-to-day project support, assists with documentation, tracks progress, and helps coordinate resources and communications among internal teams and partner organizations.



The Project Coordinator plays a key role in supporting project workflows, collecting and organizing project information, assisting in stakeholder engagement, and ensuring timely and accurate reporting. This role is essential to keeping digital initiatives moving smoothly and ensuring project teams are aligned, informed, and supported throughout all phases of delivery.

Key Responsibilities:

Assist project resources and leadership in planning, scheduling, and monitoring digital project activities. Help maintain project plans, status reports, action logs, RAID logs (risks, actions, issues, dependencies), and meeting minutes. Support preparation of project documentation including charters, requirements, technical specifications, and transition-to-operations materials. Support tracking of project milestones, deliverables, timelines, and dependencies, escalating concerns as needed. Coordinate meetings, workshops, stakeholder interviews, and site visits. Support relationships with partner organizations by responding to routine inquiries and gathering information on needs or issues. Assist with preparing communication materials such as updates, presentations, dashboards, and reporting summaries. Help ensure documentation is complete, accurate, and aligned with governance standards. Support version control, documentation archiving, and consistent use of templates. Assist with reviewing requirements, statements of work, and business cases for completeness. Coordinate scheduling, project calendars, and logistics for internal and partner-facing activities. Maintain organized project libraries and shared drives. Assist with gathering training materials, readiness checklists, and change management outputs. Support data collection for benefits realization and lessons learned. Help coordinate go-live preparation tasks and postimplementation follow-ups.

Competencies:

Strong attention to detail and ability to track multiple tasks and deadlines. Demonstrates reliability, follow-through, and organizational skills. Able to manage time effectively in a fast-paced environment. Excellent written and verbal communication skills. Builds positive working relationships with clinical, technical, and administrative stakeholders. Comfortable asking questions, clarifying requirements, and sharing updates proactively. Able to gather, organize, and analyze information to support decision-making. Uses critical thinking to identify inconsistencies or gaps and escalate appropriately. Comfortable working with data, logs, and structured information. Shows initiative, curiosity, and willingness to learn digital health, Epic, and project management practices. Responds well to changing priorities and evolving requirements. Receptive to coaching and constructive feedback. Demonstrates integrity, professionalism, accountability, and positive attitude. Works well in a team environment, supporting shared goals. Embraces THP values and contributes to a collaborative, service-oriented culture.

Qualifications

:


University degree or college diploma (nearing completion) in Health Informatics, Business, Computer Science, Project Management, or related field. 1-3 years of experience supporting projects, operations, or administrative functions (healthcare or IT environment preferred). Experience with documentation, scheduling, coordination, or stakeholder communication. Proficiency with Microsoft Office tools, especially Excel, PowerPoint, Word, and basic familiarity with MS Project or other PM tools. Strong organizational, analytical, and communication skills. Experience in healthcare, digital health, or a large complex organization is an asset. Knowledge of project management methodologies (PMBOK, Agile, waterfall, hybrid) considered an asset. Ability to work in a fast-paced environment with multiple priorities and tight timelines. ITIL, CAPM, or interest in obtaining project-management certifications is an asset.

To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca


Internal candidates who believe they possess the necessary qualifications and experience for this position are encouraged to apply.


Trillium Health Partners' (THP) is an equal opportunity employer who values the importance of antiracism work and is committed to integrating antiracism, diversity, equity and inclusion best practices throughout THP operations, policies and culture. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply. Research has shown that candidates from underrepresented groups often only apply when they feel 100% qualified. We encourage all applicants who are members of groups that have been marginalized on any grounds enumerated under the Ontario Human Rights Code based on race, gender identity or expression, sex, sexual orientation, disability, political belief, religion, marital or family status, age, and/or status as a First Nations, Metis or Inuk/Inuit person to consider this opportunity.


In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.