Job Description

About Machine

Machine is a focused digital agency that designs, builds, and maintains high-performance WordPress sites for clients across Canada. We're small, sharp, and efficient - no corporate sludge, no ego, just clean execution and great results.

The Role

We're looking for a Digital Project Coordinator for a 16-month+ contract starting January 2026. You'll work directly with the agency owner and our development team to keep projects organized, clients happy, and requests moving smoothly.

It's a hands-on, detail-driven role - part traffic controller, part problem-solver, part digital Swiss Army knife. There's strong potential for a permanent position afterward.

What You'll Do

Triage, prioritize, and delegate incoming client requests Complete smaller website updates (content edits, layout tweaks, bug fixes) Book and coordinate meetings between clients and the Machine team Organize staff workload and manage project timelines Monitor maintenance hours, flag overages, and process pre-approved billing Estimate work requirements and assist with new scopes Manage Google Ads and Meta Ads campaigns (adjustments, reporting, optimization) Build and send branded HTML emails and newsletters Clear Cloudflare caches and handle light hosting/admin tasks Keep communication clear, calm, and proactive

What You'll Bring

2-4 years of experience in a digital agency or project coordination role Solid understanding of WordPress - confident with content, plugins, and troubleshooting Clear, proactive communication skills Strong organizational instincts and attention to detail Experience with ClickUp, Google Workspace, and Slack
Bonus points for:

Google Ads / Meta Ads management Light HTML / CSS Familiarity with Cloudflare or hosting environments

The Details

Start: January 2026 Term: 16-month contract (+ strong potential for permanent role) Schedule: 4 x 8-hour days (we're off Wednesdays) Location: Remote, with occasional Ottawa-area lunches, and the ability to work from our office Compensation: Competitive, based on experience

Perks & Culture

Once you're a

full-time - permanent

employee, you'll get access to our full set of perks:

Unlimited vacation - seriously Work Abroad Fund: $$ toward a trip if you work remotely for 2+ weeks Education Fund: courses, certifications, skill-building, conferences Home Office Fund: better gear or a comfier setup Health & Wellness Fund: anything that keeps you healthy - gym clothes, glasses, medication, massages, supplements, you name it Birthdays off, paid sick days, and more

Why You'll Love It

Real autonomy and impact - no red tape A friendly, focused team that respects your time and ideas A chance to grow in digital ops, project management, and client success
Think you're a fit? Send us your resume - we'd love to hear from you.

Job Type: Fixed term contract
Contract length: 16 months

Pay: $24.00-$34.00 per hour

Expected hours: 30 per week

Application question(s):

Do you live within 100km of Ottawa, Ontario, Canada?
Experience:

Digital Agency: 2 years (required)
Language:

English (required)
Work Location: Hybrid remote in Nepean, ON

Application deadline: 2025-11-30
Expected start date: 2026-01-06