Job Description

Project Coordinator

Location: Halifax, Nova Scotia

Our client, one of Canada's top general contractors, is seeking an organized, career-oriented Project Coordinator to join their team. The successful candidate must be self-motivated and detail-oriented, with exceptional time management skills and the flexibility to adapt to the ever-changing nature of their business.

As a member of their project team, the Project Coordinator will work closely with Project Managers and Site Superintendents to help plan, organize and direct the activities and execution of the construction project.

Job Responsibilities
Assist with preconstruction planning activities including: look ahead schedules, HSE, Procurement, Construction Logistics and Project Execution Plans.
Support with tender package submittal, subcontractor tender package recommendation to clients, subcontract award cost coding.
Assist with obtaining all permits and local authority permission to build.
Work closely with team members and decision makers to identify, recommend, develop, implement, and support cost-effective project delivery.
Support digital construction team with logistic planning, clash Identification, coordination, resolution and 4D scheduling.
Prepare and participate in meetings with project team, architects, consultants and subcontractors
Prepare and distribute accurate and detailed meeting minutes in a timely manner
Organize and maintain project site files and documents; manage electronic document database and/or file sharing site.
Support pull planning (Post-it Note) session with Subcontractors.
Liaise with architects, consulting engineers, subcontractors, and suppliers regarding contract and change orders, tracking requests for information (RFI), RFQ, reviewing and coordinating approvals of shop drawings, design revisions, and coordination of information provided and required.
Prepare and update the project budget, schedule, and cost report during construction under the direction of the Project Manager.
Participate in weekly subcontract progress meetings and progress tracking.
Assist with updating and maintaining weekly master project schedule and ensure Superintendent look-aheads are aligned. Monitor productivity rates and subcontractor planned vs. actuals in the schedule.
Provide support in setting up the billing schedule with the client and execute the billing and invoicing.
Identify, address and resolve issues and problems as, or before, they occur.
Manage subcontract submittals.
Develop and maintain positive relationships with client(s), consultant(s), sub-trades and suppliers.
Maintain up-to-date, accurate documents for the project including drawings, plans, submittals, document logs, purchase orders, etc.
Assist with the coordination and completion of any deficiencies and issues related to the warranty period.
Support the project team in ensuring total completion of project including contractually and financially.
Assist in completing project close out including: close-out report, final purchase orders and outstanding charges.
Provide other technical office support as required by project team.


Job Qualifications
Completed post-secondary degree or diploma in a construction-related discipline such as EIT, P.Eng or CET
1-3 years' "hands-on" experience in the capacity of project coordinator with a general contractor
Experience working on commercial and/or institutional projects from start to finish
Ability to work collaboratively in a team environment with a positive attitude
Ability to read and interpret contract specifications, drawings and other construction documents
Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
Excellent computer skills and experience with MS Office including MS Project; experience with SharePoint, and construction industry software including Procore and Viewpoint would be considered an asset
Superior written and verbal communication skills
Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
Client service and customer focused in order to establish and maintain effective relationships with customers
Strong organizational and time management skills in order to prioritize work load and work within tight deadlines
Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
Self-motivated with strong willingness and ability to learn and be challenged