Job Description

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Summary

Reporting to the Manager, Facilities Projects & Planning, the Project Coordinator, Facilities and Space Planning is responsible for coordinating renovation projects of existing spaces from feasibility through to completion including overseeing the work of contractors and trades assigned to the project. The position also oversees PHC space inventory and coordinates space planning and allocation, and move projects for PHC and its partner organizations. It provides decision support for space management strategy and guidelines and for developing processes and procedures for the implementation of space management guidelines and initiatives. Serves on space planning committees and work groups, and liaises with internal and external stakeholders regarding space needs assessments.
Qualifications / Skills and Education

Education
Diploma in Interior Design or Architectural and Building Technology plus five (5) years\xe2\x80\x99 recent related experience in facilities and space management, and in managing related projects, preferably in a health care environment, or an equivalent combination of education, training and experience. CAPM or PMP Certification would be an asset.

Skills and Abilities

• Thorough knowledge of space management and utilization principles.
• Thorough knowledge of project management methodologies, techniques and tools.
• Thorough knowledge of word processing, spreadsheet and database applications, CAFM software, AutoCAD and the ability to upgrade and learn new applications.
• Effective research, analytical and problem solving skills.
• Effective oral and written communication skills and the ability to present data in a useful and understandable manner.
• Demonstrated ability to maintain a high degree of confidentiality and to handle sensitive issues with tack and diplomacy.
• Demonstrated ability to effectively manage multiple contractors and trades, and to deliver projects on time and on budget
• Demonstrated ability to plan, organize and carry out activities within tight timelines.
• Demonstrated ability to understand and keep up with constantly changing information, analyze and formulate solutions to a variety of problems.
• Demonstrated ability to establish and maintain effective working relationships with all levels of clients and management.
• Demonstrated ability to be self-managed and to address deadlines and schedules independently.
• Physical ability to perform the duties of the job.

Duties and Responsibilities

1. Coordinates renovation projects of existing spaces from feasibility through to renovation completion including collaborating with clients and stakeholders in the design and layout of renovation spaces, selecting suitable furnishings, obtaining pricing, and submitting for approval. Responsible for overseeing the work of contractors, trades, and furniture installers assigned to renovation projects.

2. Coordinates space planning and moving projects for PHC and its partner organizations ensuring continuous communication with leaders, employees, contractors and vendors.

3. Provides space planning analyses and reporting; develops and maintains metrics to support the efficient and effective utilization of space; makes recommendations to ensure appropriate space is available to support operational requirements and strategic goals.

4. Serves on space committees and working groups to provide updates and recommendations on space planning and management projects and issues; liaises with internal and external stakeholders for space needs assessment.

5. Develops and implements PHC space management and utilization policies, guidelines, standards, processes and documentation.

6. Develops and manages a comprehensive space inventory database; manages all facility data on renovations, new construction and room use changes; captures space utilization data through annual and ad hoc space audits.

7. Performs other duties as required.

Providence Health Care