Job Description

Job Title:

Project Coordinator

Reports To:

Site Superintendent

Department:

Construction



Position Summary

Provide project based and administrative support to the Special Projects, Construction department.

Responsibilities:

Involvement with the overall architectural or civil design of the project; Assist in coordinating all tenant aspects of the project from drawing coordination and sending Welcome Package to assist Tenants in preparing their drawings for Permit and Landlord review; Review Tenant drawings and provide appropriate comments; Coordinate the contract bidding process in accordance with Company policies and procedures; Assist in preparing bid summaries and preparing approval documents; Assist in carrying out all project's contract administration in accordance with Company policies and procedures; Monitor project costs through change order and contract adjustment procedures; Assists in developing recovery strategy when project schedule or budget are in jeopardy; Assist in review and update schedule, cost forecasts and cash flow requirements with the Special Projects PMs and Director, Special Projects biweekly for monthly reports to VP of Construction; Assist in preparing and processing general contractor progress draws, consultants and suppliers' invoices in a timely manner; Work with accounting department to ensure proper accounting coding, payments of progress draws and recoverable costs are submitted and paid in a timely manner; Establish effective working relationship with each tenant's construction manager; Start to develop and maintain relationship with architects and engineers; Assist in Tenant Coordination duties as required; Complete project closeout documentation as required for archiving or transfer to Operations; Follow-up on deficiencies in a timely manner; General and administrative duties as required; Perform additional assignments/special projects per supervisor's direction.

Academic/Professional Requirements:

Architectural or Engineering Degree is preferred. May consider candidates with a Degree in Construction Management; Additional designation and/or certification an asset.

Required Skills/Experience:

Minimum 1 year post graduation experience in a related profession; Understanding of construction drawings and specifications; Knowledge of construction and technology methods; Versed in the application of building codes; Ability to prioritize workload; Excellent oral and written communication skills and must possess the ability to effectively communicate across all levels of management within the Company as well as outside the organization; Proficient in MS Word, Project and Excel.

Values

The Project Coordinator must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Project Coordinator shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the company's interests. The Project Coordinator shall demonstrate entrepreneurialism and behave like an "owner" in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. Project Coordinator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.



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