Job Description

Staff - Non Union
Job Category Non Union Technicians and Research Assistants
Job Profile Non Union Hourly - Research Assistant /Technician 3
Job Title Project Coordinator
Department Yee Laboratory Division Hematology | Department of Medicine | Faculty of Medicine
Compensation Range $28.10 - $33.14 CAD Hourly
Posting End Date September 5, 2024
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date Aug 31, 2025
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The project coordinator's primary focus is to support the design and implementation of the project, community engagement, conduct qualitative analysis and summary, and ensure efficient compensation to participants based on university policies and guidelines.
Organizational Status
The coordinator will work under the direct supervision of the project steering committee (Emily Brigham, Derek Thompson, Stephanie Harvard and Adrian Yee) and report to the steering committee once every two weeks or as needed during the project cycle.
Work Performed
The job description is as follows:
Coordinates design, planning, and implementation of the Climate Health and Knowledge Community project.
Coordinates community engagement, sharing cycles, focus groups or individual interviews, and relationships, such as working with community organization leaders to set up engagement opportunities.
Collaborates with Indigenous communities and health Services Organizations to recruit participants, build communities, and gather feedback about the project activities.
Collaborates with the Digital Solutions team (Faculty of Medicine) to ensure data safety.
Seeks input from Indigenous communities to ensure the project aligns with OCAP principles.
Collaborates with the Evaluation team to develop an evaluation framework and coordinate evaluation studies.
Coordinates recruitment of participants in collaboration with project team members.
Organizes focus group and individual interviews.
Creates and manage confidential data files; will be responsible for accuracy/validity of data entered as well as proper storage of physical files
Prepares (cleaning, quality checks, organization) data ready for qualitative analyses and publication
Oversees day-to-day budget use and invoice payments efficiently, optimizes the use of resources and ensures expenditures adhere to institutional guidelines and Indigenous Finance Guidelines of UBC.
Collaborates with Indigenous and non-Indigenous community organizations, student organizations, and health services organizations to develop and maintain relationships
Performs other related duties as assigned
Travels to rural and remote communities for in-person engagement and/or sharing circles activities.
Consequence of Error/Judgement
Inappropriate judgement and noncompliance to standard protocols would greatly compromise the quality of educational products, related data acquisition, and the reporting of evaluation outcomes.
Inappropriate judgement and noncompliance to standard protocols also could compromise the safety and well-being of the participants.
Inappropriate judgement and noncompliance with standard protocols would compromise product development success and affect the credibility of the Principal Investigator and the educational products.
Poor financial decisions would affect the unit's ability to manage its resources effectively, which would result in research projects being delayed or cancelled altogether.
Supervision Received
Works independently in consultation with the Project Steering Committee and the project team regularly
Supervision Given
Responsible for training and supervising volunteers, Work Learn, and students.
Minimum Qualifications
Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with ones own
- Demonstrates a commitment to enhancing ones own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Knowledge of the health care system and delivery.
Excellent attention to detail and accuracy
Excellent aptitude for data management and organization
Excellent oral and written communication skills
Excellent organizational skills, including the ability to manage multiple tasks
Demonstrated ability to work independently and in a team environment
Demonstrated ability to meet deadlines
Demonstrate ability to receive and respond to critical feedback for the sake of improving job performance
Discretion, tact, and confidentiality
Technical proficiency using various word processing software, spreadsheet programs, presentation software, databases and Internet
Knowledge user of Redcap, MS Teams, and Microsoft Office
Demonstrated Indigenous Cultural Humility.
Strong understanding of physiological and cognitive responses to exercise, especially in older adults
Demonstrate cultural humility in interaction with participants and community members.