Job Description

Position: Project and Administrative Assistant
Location: Montreal
Salary: $55K to $62K
Job Type: Hybrid - 3 days in Westmount office and 2 days remote
As a pivotal member of the team, the Project and Administrative Support role plays a crucial part in ensuring seamless operations, efficient project coordination, and high-level administrative assistance. This position directly contributes to maintaining company\'s exceptional standards of service and client engagement while supporting the Practice Leads in managing their teams effectively.
Responsibilities:

General Project Support:

- Responding to and managing client and team member requests
- Coordinating schedules, tracking projects, and managing logistics
- Managing data, including organizing documents and report preparation
- Performing various administrative tasks and providing ad-hoc support to project teams

Remote Interview Scheduling:

- Communicating with stakeholders to schedule interviews and meetings
- Managing project team members\' calendars and troubleshooting technical issues
- Creating and maintaining interview logs and providing updates to the project team

Administrative Support for the Practice Leader:

- Managing calendar and correspondence for the Practice Leader
- Administrating contracts and documents
- Assisting with travel arrangements and expense claiming
- Supporting the onboarding and training of new staff
- Executing other practice administration tasks, as required

Requirements:

- Bilingualism to be able to work on international projects
- Exceptional organizational, interpersonal, and problem-solving skills
- Proficiency in MS Office tools, especially Word formatting
- Familiarity with web-based communication platforms (Zoom, Slack, MS Teams)
- Experience in preparing visuals and graphics for reporting

Please send your resume in Word format to Maia Slivinschi at maia.slivinschi@quantum.ca.

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OUR VIRTUAL DOORS ARE OPEN! We\'re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.

CNESST permit number: AP-2000158

Services de Gestion Quantum Lt\xc3\xa9e

Founded in 1968 in Montr\xc3\xa9al, Quantum has established a strong reputation as the full-service human resource partner of choice for providing unique and effective recruitment solutions that meet our clients complex staffing needs. Our unwavering...

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