Job Description

Position Title: Project Administrator

Position Type: Temporary - Full-Time \xe2\x80\x8b

Position Location: Coaldale

Requisition ID: 23918

Title: Project Administrator

Position Type: Fixed-term Full-time

Position Location: Coaldale, AB

Requisition ID: 23918

About McCain:

McCain Foods is proud to be a family and values-driven company. Our values are integral to our culture, helping to shape how we operate, how we work together and the choices we make. They are a big part of what makes us unique. McCain Foods opened their first production facility in their hometown of Florenceville, New Brunswick, Canada. McCain Foods quickly established itself within the Canadian marketplace and then began a journey to become the world\'s largest manufacturer of frozen French fries and potato specialties.

McCain products can be found in thousands of restaurants and supermarket freezers around the world. In addition to fries, McCain also produces other foods, including appetizers, oven meals, vegetables, and juice for both the retail and foodservice industries.

We are seeking an experienced Project Administrator to join us in Coaldale, AB. This position will report directly to the Project Director. The Project Administrator is responsible for processing invoices and purchase orders as well as general administrative duties.

Key Responsibilities:

• Compare approved invoices against contracts and purchase orders to verify invoice matches terms and funds available
• Where and when applicable track and maintain amounts paid versus committed
• Manage holdback deductions and payments based on legal and contract terms
• Calculate withholding taxes based on labor from foreign vendors and deduct from payments
• Once all conditions for approval are met, approve invoice on HP and submit for payment
• Working with vendors to acquire the documentation required to be setup
• Purchase orders requests are received from project manager and orders are setup for all Canadian Capital Purchases
• Track purchase order status/approvals and update project managers as appropriate.
• Collaborated with other departments to ensure documents are created, reviewed and approved according to company policies and procedures
• Tracking document versions, ensuring that only the latest version is available for use
• Managing access to sensitive documents, ensuring that only authorized personnel have access to them
• Assisting with auditing and compliance check
• Maintaining document security and confidentiality
• Ensuring that document are properly archived and disposed of according to company policies and legal requirements
• Work with suppliers to answer questions on issues with orders/ status of invoice payments/deposits
• Work with Project Engineers / Project Manager / suppliers to organize transportation for the equipment (USA, Canada, Europe)
• Manage Receiving of the Goods on site for proper accounting and invoicing

Qualifications:

• Knowledge of Accounting and Taxation
• Microsoft program Excel
• Excellent organizational skills
• Attention to detail
• SAP, Coupa (after internal training)
• Strong communication and collaboration skills

McCain offers full benefits including:

• Health, Vision, and Dental Insurance
• Pension Benefits
• Career Development & Education Reimbursement Assistance
• Apprenticeship, Internship, & Coop support and opportunities

Sustainability and Planet Friendly Practices are at the heart of McCain:

We have embarked upon a journey to create planet-friendly food. We are committed to investing in resource-efficient operations in factories and farms.

• We are moving to 100% renewable energy by 2030.
• Donating 200 million meals to food banks and NGO worldwide by 2025.
• Implementing regenerative agricultural practices across 100% of our potato acreage by 2030.

#LI-OM1

McCain Foods is an equal opportunity employer. We see value in ensuring we have a diverse, antiracist, inclusive, merit-based, and equitable workplace. As a global family-owned company we are proud to reflect the diverse communities around the world in which we live and work. We recognize that diversity drives our creativity, resilience, and success and makes our business stronger.

McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to meet your needs.

Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with the

Job Family: Manufacturing
Division: NA Operations
Department: \xe2\x80\x8bProject Sunlight \xe2\x80\x8b
Location(s): CA - Canada : Alberta : Coaldale || CA - Canada : Alberta : Calgary || CA - Canada : Alberta : Edmonton || CA - Canada : Alberta : Grand Prarie || CA - Canada : Alberta : Lethbridge || CA - Canada : Alberta : Red Deer || CA - Canada : Alberta : Rocky View

Company: Valley Farms Limited

mccainfood