Job Description

Dedicated to sustainable development, Arup is a collective of designers, advisors and experts working globally. Founded to be humane and excellent, we collaborate with our clients and partners using imagination, technology, and rigor to shape a better world.

We are seeking Senior Project Administrator to join our team in the Toronto office. In this role you will be responsible for supporting a team of Project Managers in planning and managing small to large sized projects. You will help service our clients for the entire life cycle of the project from project initiation to complete project closure. To succeed at this, you\xe2\x80\x99ll need to be detail oriented, a strong collaborator, and able to handle a fast-paced work environment. You will also contribute to the establishment and refinement of work quality, cultural initiatives, and best practices to drive results as a team.

During your career at Arup, you will have the chance to work with some of the world\'s most highly respected engineers and specialists. You will also get the opportunity to work on exciting and significant projects, delivering quality work that has a positive and lasting influence on the community and the environment.

You will make an impact in this role by\xe2\x80\xa6

• driving an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging;
• leading a team of project administrators to manage various projects throughout all levels of design and construction;
• assisting project managers in all management activities including financial, planning and contracting aspects;
• being responsible for managing and ensuring quality and consistency of administrative processes and procedures;
• monitoring all moving parts projects, keeping them synchronized and moving forward;
• managing document control in compliance with our defined systems and procedures;
• preparing, editing, and submitting reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines;
• attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items;
• facilitating the development of project plans and managing them from inception to completion;
• meeting regularly with appropriate project personnel to discuss support needs;
• providing training to project team members on all processes and procedures;
• on-boarding and off-boarding project team members; and;

• performs other duties as required.

Qualifications

• Degree or diploma in a relevant field, or equivalent combination of education and experience;
• (8+) years of relevant experience working in an engineering/architecture and construction environment is required;
• (3+) years+ managing/supervising a project administrative team;
• expert knowledge of MS Office Suite and other standard applications/software programs and databases;
• able to demonstrate that you\xe2\x80\x99ve successfully managed small to major projects from inception to completion of construction;
• PMP and construction administration certification a plus;
• excellent verbal and written communications skills;
• self-starter with the ability to coordinate changing priorities;
• ability to anticipate management/client needs and address them proactively;
• excellent interpersonal skills and the ability to build and maintain relationships;
• pays attention to detail and is a champion for accuracy and quality; and
• ability to handle confidential assignments with tact and diplomacy.

Benefits that Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup expect for optional life insurance. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future.

Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

Arup is an Equal Opportunity Employer. We consider all qualified candidates regardless of national origin, veteran, disability, sexual orientation, gender, gender identity or other status protected by law. If you need any assistance or accommodations due to a disability, please contact us at .

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