Job Description

Position Summary:

We are seeking a detail-oriented and organized Project Accounting Administrator to support our project and finance teams by ensuring accurate and timely processing of project-related financial data. This role plays a key part in maintaining the integrity of project invoicing, processing invoices, and providing administrative support for project accounting activities.

Key Responsibilities:

Prepare, review, and process project invoices in accordance with contract terms and client requirements, including statutory declarations. Monitor and track billing milestones and assist with revenue recognition processes, including preparing periodic aging reports. Arranging, collecting, depositing invoice payments and communicating weekly AR. Support month-end and year-end close processes, including but not limited to: + Prepare and post GST returns to be filed and paid by the controller.
+ Prepare and post bank reconciliation.
+ Inter-company reconciliations, due to/from invoices, equipment, labour, G&A, and rental invoices, capital lease obligations, lease amortizations.
+ Posting monthly trucking invoices.
Collecting, depositing, tracking, and communicating weekly accounts receivables. Maintain and update customer records, including contact information and payment terms. Support audits and provide required documentation for project-related inquiries. Perform general administrative duties such as data entry, document control, and filing. Prepare ad-hoc reports as required.

Qualifications:

Education:

Associate or bachelor's degree in accounting, Finance, Business Administration, or a related field preferred.

Experience:

2+ years of experience in accounting or administrative support, preferably in a project-based or construction/engineering environment.

Skills:

+ Strong understanding of accounting principles and financial documentation.
+ Proficiency in Microsoft Excel and Dynamics 365 Business Central.
+ Excellent organizational and time-management skills.
+ Strong attention to detail and accuracy.
+ Effective communication and interpersonal skills.
+ Ability to handle multiple tasks and meet deadlines in a fast-paced

environment.

Working Conditions:

In-office position with standard working hours. * May require occasional extended hours during peak periods.