Deadline to Apply: October 23rd, 2025 at 12pm (noon).
Expected start date: November 24th, 2025.
Compensation: $46,000-$52,000; commensurate with experience.
Located at the University of British Columbia (UBC) on unceded x?m??k??y?m (Musqueam) territory, The Bike Kitchen operates out of the Alma Mater Society (AMS) and provides UBC students and the wider community with an accessible environment where they can learn about bicycle maintenance and cycling as a safe and sustainable means of transportation. We engage in education, outreach, and advocacy through our programs and our community bike shop. For more details please visit
The Bike Kitchen is hiring a new Programs Manager for a full-time position (32 hours per week/4 days per week) on a 2 year renewable contract. The Programs Manager directs programs and outreach to engage UBC campus and the broader Vancouver community. The Bike Kitchen is governed by a Board of Directors composed of students and community members, who oversee and guide the vision and mission of the organization. The Programs Manager oversees operations and works closely with the Bike Kitchen's Shop Manager to coordinate. Both managers hold equivalent roles as department managers.
The Programs Manager, as the most senior staff member of the Bike Kitchen's programs office, acts as the management and administrative core. Focusing on the portfolios of Education and Outreach, the Programs Manager strives to build strong community-based programming, provide learning and personal growth opportunities for students and community members, and spread awareness of cycling and its benefits for community health, sustainability and social justice. The Programs Manager also holds a leadership role in supporting the organization's growth, advising and supporting long-term development, as well as financial management.
The Programs Manager is employed by and reports to the Board of Directors of the AMS Bike Kitchen, seeking their approval on projects and new program proposals. Daily operations and staff management are left to the discretion of the Programs Manager, with the understanding that they act on behalf of the Board and in the best interests of the Bike Kitchen.
The Programs Manager supervises the work of 2-5 part-time employees of the programs office, including program and volunteer coordinators, program assistants and outreach assistants as needed.
Roles and Responsibilities
Manages human resources procedures for the programs office
Supervises, trains and delegates to programs staff
Manages general volunteer base
Schedules volunteers for programs that require advance volunteer commitment
Manages volunteer records for the purposes of reporting
Provides guidance and assistance to staff working on programs
Provides general oversight to all programs and services
Coordinates registration for workshops
Provides/delegates internal and external communication for programs
Schedules programs and outreach activities based on facility, volunteer, staff and funding
Meets regularly with the Bike Kitchen Shop Manager to coordinate daily operations and programming needs.
Coordinates the development of new programs, reviewing or writing all documentation (policy documents) and coordinating the launch of the program.
Periodically reviews and audits existing programs to review their efficacy, presenting recommendations to the Board of Directors for approval.
Maintains internal bookkeeping system, keeping detailed records of all expenses and incomes
Leads grant application processes for core funders
Plan and adhere to a budget, including quarterly reforecasting and fiscal year projections
Maintains event and contact records in a Programs Database
Manages recycling, inventory and processing of cage/storage and donations
Manages spaces: office, programs space, storage units
Reports to the Board of Directors, Attends monthly Board Meetings
Provides operational reports to the Board of Directors regularly
Acts as primary contact for external organizations, including cycling advocacy groups, UBC departments, the AMS.
Meets regularly with the President, Vice-President of the Board and Bike Kitchen Shop Manager to coordinate operations and strategic, long-term planning.
Provides guidance on strategic planning to the Board of Directors
Coordinates the Annual Report and development of new strategic plans
Program and Workshop Facilitation
Representing the Bike Kitchen at community events
Professional Development Activities
Board Member Development
Organization of Institutional Documents and Records
Internal Conflict Resolution
Other Duties as Assigned
Qualifications
2-3 years management and/or leadership experience
Understanding of and commitment to anti-oppressive values and social justice
Experience managing staff, including hiring, scheduling and supervision
Experience with volunteer management, including engagement and managing resources
Experience with budgeting and financial oversight
Experience with community program development, administration and facilitation
Strong computer skills, including website and database management
Excellent organizational skills
Experience with grant writing, with proven experience at successfully obtaining funding and following through on documentation and reporting deliverables
Knowledge of the cycling community, specifically community bike shops
Strong interpersonal skills and an ability to understand and appreciate different perspectives
Strong professional communication skills (both written and verbal)
Assets
Experience working with post-secondary students
Experience working with non-profit organizations
Experience with web editing and design
Experience with strategic internal and external communications, including social media
Experience using CiviCRM or similar contact and event management programs
Knowledge of basic bike repair
Job Specifications
Compensation: $46,000-$52,000 annually commensurate with experience
Hours: 32h/week (4 days per week, flexible schedule and remote work are possible, but some responsibilities require being on-site and will occur outside of typical work hours)
Benefits: Paid stat holidays, 12 paid vacation and 12 paid sick days per year, comprehensive extended health care package via the AMS
Position start date: November 24th, 2025
2 year renewable contract
Please email your
resume and cover letter
to Zoe at with the subject "Application: Programs Manager". We are especially interested in knowing what skills you have and why you are applying to/interested in this job. Shortlisted applicants will be selected for an in-person interview.
We encourage people who are underrepresented in the cycling industry to apply, including but not limited to: Indigenous peoples, Black folks, People Of Colour, migrants, women, members of the LGBTQ2IA+ communities, and persons living with disabilities and/or mental health variations. You must be a permanent Canadian resident/Canadian to apply.
Job Type: Full-time
Pay: $46,000.00-$52,000.00 per year
Benefits:
Casual dress
Extended health care
Paid time off
Store discount
Work Location: In person
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