Job Description

It\xe2\x80\x99s an exciting time to join our evolving organization and growing team! We are currently seeking an imaginative, passionate and organized Programme Coordinator with great communication and interpersonal skills to coordinate the various creative elements required to deliver impactful TIFA festivals, events and activities.

Position TItle: Programme Coordinator
Reporting To: Head of Programmes
Type of Employment: Full-time, 35 hours per week
Location: Toronto
Compensation: $45,000 to $50,000 per year, plus a comprehensive benefits package

Role Summary

The Programme Coordinator will work alongside the Event Coordinator to deliver TIFA\xe2\x80\x99 s annual programmes, with a particular focus on our MOTIVE Crime & Mystery Festival in June, and our annual 11-day Festival in September. Specifically the incumbent will work closely with the TIFA Director and with the Head of Programmes to deliver the various creative elements required to create impactful festivals appealing to both authors and audience, with duties ranging from pre-festival planning and preparation (event and idea research, author and publisher liaison, communication and invitation management, event content and requirements) to the on-the-ground delivery of festival events and activities. This role will suit someone with a passion for creating live cultural events, excited to see ideas come to fruition and enthusiastic about the opportunity to connect authors, ideas and audiences. Our ideal candidate will have the initiative and confidence to work independently, yet will also enjoy making constructive contributions in team settings, thriving on the atmosphere and energy of live cultural events. Additionally, they will have a keen understanding of the importance of how detailed delivery, management and production lead to the realization of creative potential.

Responsibilities

• Coordinate and execute the tasks required to implement TIFA\xe2\x80\x99 s creative vision, inclusive of content research, drafting and sending invitations, author and publicist correspondence, developing plans with partners, and designing event formats and author schedules.
• Coordinate relationships with publishers, cultural organizations and international agencies.
• Coordinate and participate in programming meetings with publishers and partners, assisting with minute taking and distribution of materials.
• Conduct detailed research on authors, books and creative ideas including cataloguing all physical and electronic submissions.
• Create and maintain information systems and processes including critical paths, author and event information tracking, etc.
• Track participant and event data for use by the TIFA and Harbourfront for event delivery, reporting and analysis.
• Communicate programming information to internal and external stakeholders to facilitate logistical, marketing and funding support for the programme.
• Work closely with the Events Coordinator to ensure efficient communication and delivery of content and logistics for artist participation and event production.
• Prepare correspondence, reports, and presentations related to programming matters.

• Experience in arts administration, events creation and delivery or publishing.
• Knowledge of the Canadian publishing industry and cultural sector an asset.
• Demonstrated interest in literature and understanding of the role of culture in society.
• Strong interpersonal, communication, and writing skills.
• Relationship management skills, including the ability to work closely and collaboratively with a wide range of participants, partners and stakeholders, internally and externally.
• Strong organizational skills and highly detail-oriented to process and communicate extensively detailed information.
• Ability to manage a detailed and complex workload.
• Flexibility and adaptability to cope with rapidly changing situations.
• Comfortable working in live environments as a representative of the organization and dealing with a range of VIPs and stakeholders.
• Must be legally eligible to work in Canada. Non-Canadian applicants must have a valid employment Visa and proper documentation authorizing their ability to work in Canada.
• TIFA recognizes its heightened duty to protect employees from health and safety risks associated with COVID-19. As such, an offer of employment shall be conditional upon proof of full Covid-19 vaccination with a vaccine series approved by Health Canada or the World Health Organization.

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