Job Description

OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create
, Canada's largest and oldest art and design university, is a vibrant community of bold, curious and compassionate artists, designers and scholars who are imagining and creating a joyful, equitable and sustainable world. The University is an internationally renowned hub for art, design, digital media, research, innovation and creativity, and arts administration. It embraces collaborative and interdisciplinary approaches to change-making through art, design-thinking curriculum and research, making OCAD U a local, regional, national and global leader in art and design.
It is an exciting time to join the OCAD U community as the University is at a key stage in its institutional transformation, with the implementation of its and guiding principles -- driving positive impact; decolonization, indigenization and equity; environmental sustainability; emerging as a vibrant hub; student centered approaches; innovation in learning teaching and research; and financial stewardship.
Reporting to the Manager, Business Strategy, the Program Coordinator, Youth Programs works as part of the Admissions & Recruitment (A&R) team supporting learners at early ages and stages to discover pathways into art & design education. The incumbent supports the development of learning opportunities in art & design that meet the specific learning aspirations of young learners and emerging creatives. As part of program development efforts, the incumbent supports coordination with community partners and assists with administrative and logistical aspects of programs to ensure smooth operations. This role coordinates delivery of new and existing programs designed for young learners, such as the International Summer Art and Design Residency, Summer Workshops, Make it summer camp, and Portfolio Clinics. Leading these programs will include program registration processes, student support, and supporting program day to day logistics.
Summary of Responsibilities:
Program Delivery:

• Assist with the planning of custom programs, summer programs, and workshops for young learners, including preparing program itineraries and schedules
• Respond to inquiries from parents and potential participants, and provide assistance with registration and program preparation as needed
• Support the hiring process, including administering and collecting new hire documentation, troubleshooting related questions, and assisting with the onboarding of new instructors
• Provide day-to-day support for custom programs, summer programs, and workshops by assisting instructors and facilitators while ensuring high-quality customer service
• Track, monitor, and evaluate the effectiveness of portfolio and education programs and experience of participants through surveys and report writing
• Work with instructors and shop technicians to source supplies for workshops and assist with budgeting and expense tracking
• Work with Facilities & Studio Services to reserve suitable workshop spaces
• Coordinate and liaise with class assistants, shop technicians, student monitors and instructors as needed
• Provide administrative support in managing program budgets, financial resources, and procurement processes

Program Development:

• Actively engage in team meetings to discuss A&R's program development framework
• Supports the Manager in assessing the convenience and feasibility of new learning opportunities as consulted
• Collect and organize data to support strategic marketing, branding, and advertising opportunities
• Working closely with the Manager Business Strategy and Director, Learning Pathways, research, identify, and propose networks, partnerships, and relationships to strengthen program offerings
• Support program development framework to help create new learning opportunities for young learners
• Support the Manager with outreach and relationship development with education and community partners
• Support the Manager in developing educational materials, resources, and workshops that prompt experiential engagement with art & design education and portfolio development

Recruitment Support:

• Participate in virtual presentations and online webinars or workshops about OCAD University (OCAD U) programs, portfolio and application process, student life and community, as well as life in Toronto
• Support the A&R larger team in recruitment events, as required
• Support the A&R larger team in portfolio reviews and portfolio assessments, as needed
• Attend walk-ins in the OCAD welcome center to support prospective students, parents, and the public in general regarding inquiries and consultations about OCAD U

Qualifications:

• OCAD University degree and a strong interest in art, design and the OCAD University community
• Minimum of two (2) years of experience providing administrative support; experience supporting accessible and inclusive art and design workshops; direct workshop facilitation is an asset
• Experience with educational programs for young learners is an asset
• Excellent writing, editing and communication skills
• Demonstrated ability to work independently and within a team in a a virtual and in-person context
• Strong organizational skills
• Knowledge of OCAD U programs, curriculums, and admissions requirements
• Demonstrated presentation, interpersonal and verbal communication skills and problem solving
• A demonstrated commitment to the principles of equity and diversity and experience promoting a care-centred and respectful work and learning environment for students, staff, and faculty
• Flexibility in work hours; must be willing and able to work evenings and weekends, as required

Mode of Work: On Campus
Compensation: Hiring Range - $27.56 to $31.53 per hour commensurate with experience, plus 4% vacation pay and 7% in lieu of benefits; Salary Range - $27.56 to $35.76 per hour.
Hours of Work: Monday to Friday, for a total of 35 hours per week. This is a temporary contract expected to begin November 3, 2025 and continue until August 31, 2026.
Application Deadline: Interested applicants are invited to submit an updated * resume and cover letter (PDF) by selecting "Apply Now" below. The review of applications will begin Monday October 6th, 2025 and will continue until the position has been filled.
*Please upload your resume and cover letter as one PDF. Please name your upload: FirstName_LastName-Job Code
As an institution committed to art, design, digital media and related scholarship, OCAD University recognizes the profound and essential value that diversity brings to the creation, reception and circulation of creative practices and discourse. OCAD University understands that valuing diverse creative practices and forms of knowledge are essential to and enrich the institution's core mission and vision as an art and design university with a local and global scope.
As an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.
We encourage members of designated equity-deserving groups to self-identify within the voluntary Applicant Questionnaire.
OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please People & Culture for more information or refer to .
All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.

Skills Required