Program Coordinator
Toronto, ON, Canada
Job Description
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UTemp is hiring! UTemp is the University of Toronto\xe2\x80\x99s short-term staffing service. We pride ourselves on the high number of UTemp employees who are able to make the transition from short-term casual employment to appointed positions within the University of Toronto. The UTemp team handles each project with a unique hands-on approach to ensure we find the best candidate for the job. We strive to create long-lasting and successful relationships by finding individuals with strong professional office skills and work ethic. IMPORTANT: To be considered for this position, you must upload a RESUME AND COVER LETTER. Job title: Program Coordinator Faculty: Faculty of Arts and Science Hourly pay rate: $38.56 Work term: As soon as possible to June 16, 2023 Schedule: Monday to Friday, 8:45am to 5:00pm. Type: Hybrid role, location St. George Campus. ESSENTIAL WORK ACTIVITIES: 1.\xe2\x80\xaf Program coordination, delivery, and logistics management:
Experience:
Contract length: 2 months Salary: $38.56 per hour Schedule:
- Conceptualize, organize, and execute event activities, which include, but are not limited to lectureships, seminars, research days, or workshops
- Ensure the smooth operation of events and ensure that all logistics and event details are implemented as planned
- Create event posters, programs, and agendas
- Ensure that communications for events and their participants are clear and complete
- Maintain event files, including documentation and correspondence
- In consultation with the Manager, prepare, send, and log invitations to invited speakers
- Maintain accurate event budget information
- Receive and organize receipts for reimbursements. Monitor receipts and records for compliance with reimbursements and other guidelines
- Identify pertinent information for clear, concise, accurate and professional announcements/communication
- Other duties as assigned by the Manager
- Coordinate maintenance of CANSSI Ontario-managed websites
- Produce, edit, update, and post online content in content management and other systems
- Developing and implementing marketing plans to promote programs, events and/or initiatives that support strategic objectives
- Advising on communication strategies to support goals and priorities
- Developing content for marketing and/or promotional materials
- Analyzing data to determine trends and recommend target markets
- The incumbent will be responsible for supporting the development of CANSSI Ontario\xe2\x80\x99s marketing and communications plans by executing on all externally facing programmatic activities
- Communicate clearly and professionally with all at CANSSI Ontario, including staff, directorate, partners, participants, and other stakeholders
- Answer questions in a useful, helpful, collegial, and professional manner
Experience:
- Two to three years\' relevant work experience preferred
- Experience in program/event planning and implementation preferred
- Bachelor\'s Degree in Journalism, Communications, Marketing, English, or a related field, or equivalent combination of acceptable education and experience
- Mac Operating System experience is preferred
- Demonstrated proficiency in Word, Excel, and Outlook
- Hands on experience with InDesign, Photoshop, or other publishing tools
- Experience with other Adobe Creative Suite products is preferred
- Premiere Pro would be an asset.
- Willingness to learn other computer programs as needed
- Superb written and oral communication skills, including the ability to distill high-level scientific research into concise and engaging content
- Excellent oral and writing/editing/proofreading skills
- Proven familiarity social media best practices
- Experience in event planning an asset
- Strong personal accountability and ability to take initiative
- Problem-solving ability
- Excellent attention to detail
- Ability to work well under pressure
- Efficient time management skills, practices, and habits
- Ability to multi-task
- Ability to manage competing priorities flexibly and creatively
- Ability to re-prioritize and re-calibrate timelines of work in progress
- Flexibility to move in and out of different tasks as required
- Ability to work independently
- Ability to take direction
- Ability to work under occasional pressure and to complete tasks on short and competing deadlines
- Team player with a disciplined, professional approach
Contract length: 2 months Salary: $38.56 per hour Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Toronto, ON: reliably commute or plan to relocate before starting work (required)
- Do you require to provide two weeks notice to your current employer?
- Do you have experience using Indesign?
- Do you have familiarity with Photoshop?
- What is your skill level with Word, Excel, and Outlook?
- Program/Event planning and implementation: 1 year (preferred)
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Job Detail
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Job IdJD2143392
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationToronto, ON, Canada
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EducationNot mentioned