Job Description

Job Title:

Program Coordinator

Reports to:

Program Administration Manager

Duration: Temporary, Fulltime Employment

Full-time July 7th - August 31st: Canada Summer Jobs (CSJ) supported role

Full-time September 1st - October 15th, 2025 & Part-Time October 16th - 24th, 2025: VIFF Extension

Location: VIFF Centre/Remote

Scope: Vancouver International Film Festival 2025

Remuneration: $12,235 Employment contract

This position is supported by the Canada Summer Jobs program. To be eligible applicants must:

be between 15 and 30 years of age at the start of the employment

be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and

have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

ABOUT VIFF

The Greater Vancouver International Film Festival Society is a not-for-profit cultural organization that operates the internationally acclaimed Vancouver International Film Festival (VIFF) and the year-round program at the VIFF Centre. We thank the Musqueam, Squamish and Tsleil-Waututh Nations for their continued stewardship of the unceded and occupied land on which our work takes place.

VIFF is the home of film and film culture in Western Canada. Driven by curatorial excellence, VIFF encourages understanding of the world's cultures through the art of cinema. We produce screenings, talks and events as a catalyst for a diverse community to discover, discuss and share the creativity and craft of storytelling on screen.

The Greater Vancouver International Film Festival Society is dedicated to accessible employment practices and committed to being an equal-opportunity employer. We value a diverse and inclusive workplace that is reflective of our community and encourage applications from members of communities that have been marginalized based on sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, or status as an Indigenous person. Please feel free to advise us of any accommodation needs.

We believe that film has a unique ability to celebrate the complexity of the human condition and that it is our responsibility to steward that power toward creating meaningful change in our world.

When you work at VIFF you are part of a friendly, dedicated team who are passionate about the transformative power of the cinematic experience.

ABOUT THE POSITION

??Reporting to the Program Administration Manager, the Program Coordinator plays a crucial role in delivering programs that fulfill VIFF's mandate and demonstrate artistic excellence. They support the rollout of year-round screenings and other events at the two-screen VIFF Centre by securing and managing promotional assets and invoices, as well as accurately recording film details in VIFF's database.

Concurrent with working on VIFF's year-round programming, they will support the Program Administration Manager with festival activities by providing administrative and on-the-ground support for screenings, talks, and live programming. This includes coordination of green rooms.

Qualifications:

Exceptional organizational skills.

Strong written and verbal communication skills.

Highly focused, and able to work within tight deadlines.

Adaptable and fast problem solver.

Experience with database entry an asset.

Experience in operations or events an asset.

Fan of the arts and experience working for non-profits an asset.

Key Responsibilities:

Year-Round VIFF Centre Film Program

Solicit promotional assets for films scheduled to play at the VIFF Centre.

Perform accurate data entry for FileMaker database.

Store and name assets appropriately on VIFF's servers.

Support the process of creating promotional emails and media releases by ensuring that all relevant support materials are in place.

Support the proofing process and exporting of data for all collateral, including VIFF's website and printed calendar.

Ensure all screenings information is accurate and live on the site.

Review and send statements to film suppliers.

Collect invoices from film suppliers and submit them to the business office for payment processing.

Festival Program

Support the Program Administration Manager with film programming tasks during high volume periods.

Support the Live and Talks programs and be on the ground support.

Source green room items and set up green rooms during the festival.

Available for hosting podcast interviews (if of interest).

Perform post-screening Q&As (if of interest).

Wrap Reporting

Submit a final report.

Update/create manuals .

Deadline for application is June 9th, 2025

How to apply:

Please submit a current CV, along with a cover letter to careers@viff.org. Please include "HIRING PROGRAM COORDINATOR" in the subject line of the email. We thank all applicants for their interest and advise that only those requested for an interview will be contacted due to the volume of applications anticipated. No phone calls, please.

Job Types: Full-time, Fixed term contract, Seasonal
Contract length: 3.5 months

Pay: $3,495.00 per month

Flexible language requirement:

French not required
Schedule:

8 hour shift Monday to Friday Overtime Weekends as needed
Work Location: Hybrid remote in Vancouver, BC V6B 3M7

Application deadline: 2025-06-09
Expected start date: 2025-07-07