Job Description

Close Date
Location
Coastal Health Unit - Courtenay, BC V9N 6P5 CA (Primary)
Work Area (FBA Only)
Multi-Site
No
Travel Requirement
Travel between multiple sites may be required
Shift Start Time/End Time
0815-1648
Days Off
Weekend/Stats
Vacancy Type
Temp FT
Salary Range (Hourly Rate)
$28.80 - $30.53
Paid FTE
1
Worked BI-WEEKLY HOURS
75
Planned Start Date
Oct. 27 2025
Approximate End Date (For Temporary Assignments ONLY)
Sep. 18 2026
Pending Return of Incumbent
Yes
CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)
No

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
Reporting to the Team Leader, the Program Assistant provides administrative and clerical support to a range of Programs within Environmental Public Health, Community Care Facility Licensing & Tobacco Vapour Prevention and Control. Performs a variety of clerical and administrative duties, such as managing and maintaining files; typing letters and tables and data entry; photocopying; setting up meetings and taking minutes. Utilizes a variety of personal computer application software such as Excel, Word, Power Point and related desktop publishing and graphics software to format/design, run and maintain correspondence, reports, permits, licenses, procedure manuals, public orders, surveys, newsletters, web pages, communications, databases, and spreadsheets from rough draft or as directed. Participates with criminal record check applications, collection of fees and supporting other offices as required.
Gathers and compiles information as required, such as confidential client and facility information and statistics. Gathers, researches, organizes, and summarizes information for reports.
QUALIFICATIONS:
Education, Training And Experience
Grade 12 graduation
Office Administration Certificate including courses in word processing, spreadsheet and database software
Three (3) years recent related administrative or secretarial experience in a similar environment
Or an equivalent combination of education and experience
Valid BC Drivers License
Ability to pass a criminal record check
Skills And Abilities

• Ability to type 60 wpm
• Demonstrated skills in MS Office, including Word, Excel, Outlook
• Ability to use Word Processing, spreadsheets, database applications, and web applications
• Ability to prepare, maintain and control a variety of office records, documents, confidential correspondence files and related data with a high degree of accuracy and proficiency
• Ability to communicate effectively, both verbally and in writing
• Ability to apply knowledge of office practices and proceduresAbility to operate related equipment
• Ability to plan, organize and prioritize
• Business writing skills
• Knowledge of general office procedures
• Ability to analyze and resolve problems
• Physical ability to carry out the duties of the position

Link to Full
Additional information for applicants
Position will support Programs within Health Protection & Healthy Communities, primarily: Environmental Public Health / Community Care Facility Licensing / Tobacco Vapour Prevention Control, along with our Public Health Engineers. Applicants: please ensure your resume/cover letter reflects that you meet the posting requirements - see . A Legal Secretary background is considered an asset but is not required. Position has no remote work option. Position has a compressed work schedule, 08:15-16:48 with every 3rd Friday off. Applicants can opt out and return to Mon-Fri 08:30-16:30 if required.

Skills Required