Job Description

Temporary Full Time

Overview

The Program Assistant provides assistance and support to one or more program areas and committees in the Health Unit. Working in a team-based environment, the Program Assistant is required to work collaboratively and with multidisciplinary professionals.

Specific Knowledge, Skills & Abilities

Communicate and interchange information, ideas and opinions clearly, effectively and appropriately both internally and externally Present information in a clear and logical manner, using appropriate phrasing, grammar, spelling and punctuation Schedule, prepare agendas, and record minutes for various Health Unit meetings and committees Maintain timely and accurate documentation which meets the standards of professional practice in accordance with the Grey Bruce Public Health standards Maintain an up-to-date system for filing reports and documents Generate reports utilizing program related software Maintain program records and filing systems (paper and electronic based) for retrieval and retention per Health Unit Policy and Guidelines Schedule meetings ensuring that all appropriate arrangements are made and participants notified accordingly Interact effectively with diverse individuals and groups Ability to work cooperatively and collaboratively with others within the organization, and external partners as appropriate Demonstrate awareness of the organization's vision, mission, values and strategic objectives

Qualifications

One-year (1) Community College Diploma in administration or business-related courses One (1) year administrative assistant experience preferred Excellent command of the English language including spelling, grammar and punctuation Demonstrated ability of good working relationships with public and staff, including ability to work collaboratively with other staff and with a multidisciplinary team Demonstrated ability to multi-task a variety of duties Demonstrated ability to communicate in writing and verbally in a clear and professional manner Good keyboarding and data entry skills with a high level of accuracy Demonstrated ability to prioritize, problem solve, plan, organize, following processes, manage time and work effectively Experience using computer software including database applications, as well as the Microsoft Office Applications Proven ability to work independently with competency and accuracy and as a member of an interdisciplinary team Experience with graphic design and layout considered an asset Demonstrate alignment with the organizations' values: respect, integrity, transparency, excellence

Other:

Working hours will vary within a 35-hour paid work week; with evening and weekend work required Work will be completed in general office setting A valid Ontario driver's license and access to a reliable vehicle is required Provide coverage for reception as required Perform other related duties as assigned
The current wage scale for the position of Program Assistant is $25.71 to $28.54 per hour.

Please submit a resume, cover letter, and application form quoting Competition 2025-23 in the subject line to: apply.jobs@publichealthgreybruce.on.ca

Please note that this position will remain posted until filled.

Grey Bruce Public Health is proud to be an equal opportunity employer; valuing and respecting diversity. We encourage applications from qualified members of the four designated groups. We are committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.

In accordance with Municipal Freedom of Information and Privacy legislation, applicant information is collected under the authority of the Municipal Act and will be used strictly for candidate selection. We thank you in advance for your interest in the above-noted position. However, please note that only those applicants receiving an interview will be advised of the recruitment outcome.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: $25.71-$28.54 per hour

Expected hours: 35 per week

Ability to commute/relocate:

Owen Sound, ON: reliably commute or plan to relocate before starting work (preferred)
Application question(s):

Do you have a valid G Drivers License? Do you have access to a reliable vehicle?
Education:

DCS / DEC (preferred)
Experience:

Administration: 1 year (preferred)
Work Location: In person