Job Description

Position Title:

Program Assistant

Location:

Halifax, NS

Type

:

Full-time (35 hours/week)

Program Manager

Salary

Starting salary of $47,154 - $50,482/annually, plus a comprehensive benefits package

Start date:

as soon as possible

Working conditions:

ARAISA staff work in a hybrid environment which includes a minimum of 2 days per week in the ARAISA office.

Travel within the Atlantic Region may be occasionally required.

THE OPPORTUNITY

The Atlantic Region Association of Immigrant Serving Agencies (ARAISA) is looking for a Program Assistant to join its growing team.

The Program Assistant reports to the Program Manager and works collaboratively with the Sector Engagement Lead, Learning Lead, and other program staff to support program delivery, regional sector engagement, and ARAISA operations.

ABOUT THE ORGANIZATION

ARAISA is a non-profit umbrella association which serves as a collective voice and forum for its member organizations who are committed to the settlement and integration of immigrants and refugees in the Atlantic Region. ARAISA works to increase the effectiveness of its members through its initiatives to support the sector and its contributions to regional and national forums. ARAISA provides professional development and networking opportunities, facilitates information and resource exchange, hosts sector-specific working groups, convenes meetings with key stakeholders, and represents its members through national bodies, with the goal of having a positive impact on settlement and integration policies and practices.

WHY ARAISA

Collaborative Culture:

ARAISA is not just an organization; it's a community of passionate individuals committed to transforming lives. Join a collaborative and supportive work environment where your ideas are valued, and teamwork thrives.

Inclusive Work Environment

: ARAISA is committed to equity, diversity and inclusion. Your unique background and perspectives are not only welcome but celebrated. Join a workplace that recognizes and values the richness of diverse experiences.

Professional Development:

ARAISA believes in nurturing talent. As a team member, you'll have access to professional development opportunities, ensuring your skills stay sharp and you continue to grow in your career.

Impactful Initiatives:

ARAISA is at the forefront of initiatives that make a real difference in the immigrant settlement sector. Be part of projects that contribute to positive changes.

Comprehensive Benefits:

Enjoy a competitive benefits package and health plan that prioritizes your well-being.

Time for You:

Take advantage of 3 weeks of vacation, plus an additional 16 days of paid holidays/time off annually.

Wellness Support

: Experience a flexible and accommodating work environment that promotes wellness and fosters a healthy work-life balance

MAJOR RESPONSIBILITIES

Provides support with event coordination, including consultations, conferences, training sessions, workshops, webinars, and meetings, which may include creating and reviewing supporting materials, sending invitations, monitoring registration, liaising with vendors, handling logistics, drafting minutes, reconciling expenses, participant travel reimbursement, assisting with reports, and following up on actions as needed Supports the population of a CRM database and maintains up-to-date details on contacts Provides support to ARAISA-hosted communities of practice and committees, including liaising with participants, note-taking, and information sharing Provides technology support during online and in-person ARAISA events Assists in data and information collection required for tracking, performance measurement, and reporting purposes Assists with internal communications and external vendor coordination including translation of short texts, liaises with translators/interpreters, and reviews materials in French and English Contributes to a positive team environment where equity, diversity, inclusion, trust, learning and well-being are valued.
The Program Assistant is also responsible for:

Providing support to ARAISA's programs and operations as required Representing ARAISA at events or external meetings, when requested Other duties, as necessary

EXPERIENCE/QUALIFICATIONS

Post-secondary study in a relevant field(s). Minimum 2 years of experience in program support work, including customer/client service, work planning, email campaigns, event support, logistics, expense processing. Excellent written and verbal communication skills in English required; French is a strong asset. Experience working with CRMs, entering and updating contacts, creating and administering campaigns, including email marketing and registration forms, and tracking. Strong interpersonal skills including the ability to consult, collaborate, and work as part of a team. Knowledge of information technology and digital environments, and an ability to troubleshoot and provide occasional support to others. Experience in taking meeting minutes. Excellent skills in Excel and advanced computer proficiency in Word, Outlook, MS Teams, SharePoint, and Zoom. Strong time management and organizational skills, including efficiently prioritizing and managing multiple tasks. Attention to detail and high level of accuracy. Demonstrated ability to work both independently and cooperatively with a high degree of initiative and responsibility. Must be legally able to work in Canada.

APPLICATION INSTRUCTIONS

Please apply online through the Indeed application process

by submitting your cover letter and resume in English, merged into one (1) document.

Please ensure that you demonstrate in your cover letter how you meet the above qualifications.

We appreciate the time and effort of all applicants in expressing their interest in the position. Please note that only those selected for an interview will be contacted.

DEADLINE TO APPLY

November 28, 2025, at 5:00 PM AST

ARAISA is committed to the principles of equity, diversity, and inclusion. We recognize that our strength lies in our diversity. We encourage applications from all qualified individuals who represent the full diversity of communities in Canada, including the intersectionality of gender identity and expression, race, ethnicity, religious belief, national origin, age, sexual orientation, education, ability, language, and socio-economic status.

Job Type: Full-time

Pay: $47,154.00-$50,482.00 per year

Benefits:

Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Ability to commute/relocate:

Halifax, NS B3L 4P1: reliably commute or plan to relocate before starting work (required)
Language:

French (preferred)
Work Location: Hybrid remote in Halifax, NS B3L 4P1

Application deadline: 2025-11-28