Job Description

Do you want to be a part of a small and dynamic healthcare organization working to achieve the best childhood cancer care system in Ontario and beyond? Are you obsessively detail-oriented with a passion for in-person and virtual educational event planning? Are you keen to have breadth in your work and learn and grown in your role?

If so, we\xe2\x80\x99d love to hear from you!

POGO Offers

• A competitive compensation package including comprehensive health benefits;
• Participation in a defined benefit pension plan with HOOPP (Healthcare of Ontario Pension Plan);
• Work-life balance with flexible work hours;
• Hybrid work (candidates must reside in Ontario and be available for in-office presence a minimum of 1-2 days / week);
• Continuing education, training, mentorships and stretch assignments;
• Opportunity to evolve in a growing organization and make a difference in the childhood cancer care system for children, youth, their families, survivors and healthcare teams in Ontario.

Here\xe2\x80\x99s a bit about POGO:

works to ensure that everyone affected by childhood cancer has access to the best care and support. We partner to achieve an excellent childhood cancer care system for children, youth, survivors, their families and healthcare teams in Ontario and beyond. POGO champions childhood cancer care, and as the collective voice of this community, is the official advisor to Ontario\'s Ministry of Health on children\'s cancer control and treatment. POGO is a non-profit organization with charitable status, here for kids with cancer, for now, for life.

Here\xe2\x80\x99s what you will do:

The Program Assistant, Education and Engagement will complete a broad variety of tasks that support POGO\xe2\x80\x99s clinical education strategy and patient, family and survivor education and engagement strategy. Specifically:

• Coordinate logistics for in-person and virtual conferences and other events, including:

• venue research and booking site inspections for in-person events;
• research and recommend event platforms/technology to support virtual events;
• coordinate logistics of virtual events, including scheduling test sessions
• coordinate onsite vendors, such as audio-visual & entertainment;
• coordinate all aspects of event registration, including creating participant badges and facilitating onsite registration;
• book travel arrangements for speakers/VIPs and coordinate expense reimbursement;
• disseminate participant evaluations and summarize event feedback;
• coordinate onsite aspects of events day-of, both in-person and virtual;
• other activities as needed to uphold POGO\xe2\x80\x99s reputation as a provider of first-rate professional education for pediatric oncology health professionals.

• Support Education and Engagement projects:

• schedule advisory committee and planning meetings;
• track attendance at planning meetings, draft agendas, record minutes / action items as required, and conduct appropriate follow-up;
• prepare meeting and work schedules/critical paths;
• generate and/or edit documents, records and reports;
• conduct records management;
• ensure the privacy and security of personal health and confidential information.

• Communications:

• assist with the development of promotional content for all education and engagement-related projects, including web pages, social media and email campaigns;
• create and maintain distribution/contact lists in accordance with Canada\xe2\x80\x99s Anti-Spam Legislation;
• assist with developing written communication to support various projects (i.e. drafting invitation and thank you letters for committee members, speakers, vendors, volunteers, etc.)

Here\xe2\x80\x99s what you will need to be successful:

• Completion of college diploma in business administration, event management or other relevant field;
• 1-3 years\xe2\x80\x99 work experience in event coordination and/or project coordination, including in-person and virtual educational events. Experience in healthcare/clinical education or non-profit sector is considered an asset;
• Exceptional organizational skills and impeccable attention to detail with a high degree of accuracy;
• Strong written and verbal communication skills;
• High degree of professionalism and discretion in dealing with different stakeholders including clinical leaders, patients, families and survivors, etc.;
• Customer service oriented with strong relationship management skills;
• High proficiency in MS Outlook, PowerPoint, Word, MS Teams. Basic proficiency in MS Excel and Wordpress. Experience in Zoom webinar, EventMobi, Sli.do and Raiser\xe2\x80\x99s Edge an asset;
• Willingness to work flexible hours, including evenings and occasional weekends

Interested in being a part of POGO? We look forward to your application!

We believe diverse perspectives strengthen our ability to deliver on our mission, and that to achieve our vision of excellence requires an environment in which everyone feels welcomed and valued, including our team, and those we serve and with whom we work.

POGO is committed to meeting the accessibility needs of all applicants throughout the recruiting and selection process. Please let us know about any accommodation and/or support requirements.

Please note: we are only accepting applications from those authorized to work in Canada and we are not currently sponsoring any work visas.

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