Job Description

Position Details
Position Information
Posting Number 25AC0100
Position Title Program Assistant D CAD/BIM
Pclass # S9947
Who We Are
We acknowledge that Vancouver Community College (VCC) is located on the traditional unceded territories of the x?m??k??y??m (Musqueam), S?wx?wu7mesh (Squamish), and s?lilw?ta? (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial.
For over 60 years, VCC has been a leader in innovative, experiential post-secondary learning. We're one of B.C's top employers and we are proud to inspire students to discover their passions, gain essential skills, and learn what it takes to succeed in a competitive workforce.
At VCC, we respect and celebrate our differences, and are committed to the work of decolonization, accessibility, and inclusivity for all. Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.
We value lived experience and encourage applications from members of all groups experiencing barriers to equity. Come join the VCC community as we shape the future together.
Position Summary
This position is responsible for assisting Department Heads with a variety of administrative support activities, contributing to the smooth running of the departments.
Duties & Responsibilities * Receives and responds to a high volume of student inquiries pertaining to course/program information and registration procedures.

• Works closely with Advising, Admissions and Registrar's office to support potential students. Reviews list of incomplete applications and contacts potential students to ensure they have the information and support they require to register.
• Responds to questions from areas of the college's support services as well as external agencies, regarding departmental business.
• Set up and optimize Department social media pages to generate, publish and share meaningful Department content.
• Collaborates closely with the e-Learning Support Technician in the development and delivery of Department Moodle courses and materials.
• Prepares a wide variety of materials such as course schedules, timetables, class lists, honor roll certificates, promotional material for new courses, advertising materials, forms, reports, learning materials, and routine correspondence. Prepares and maintains a wide variety of records and reports including absence reports and substitute time sheets.
• Assists instructors in emergency situations, shows videos, supervises tests, arranges make-up tests, administers and collects assignments and Library materials. Helps contact substitute instructors, relays instructions for class assignments, provides keys to offices and/or classrooms and locates books and materials, etc.
• Records, produces and distributes minutes of department meetings.
• Leads the Department marketing efforts by liaising with Marketing Department for creating Department specific initiatives.
• Makes arrangements for the distribution of brochures and posters, posts information sessions on VCC website and prepares for information sessions.
• Assists with schedule preparation; coordinates production of timetable, registration booklet, and inputs data into spreadsheets.
• Assists in the orientation of new students and new term instructors. Arranges job shadowing, books and materials; handles paperwork; organizes VCC email and troubleshoots any issues that may arise and responds to questions regarding procedures etc.
• Prepares contract requests for terms and maintains records of term workload.
• Keeps accurate accounts of class enrolments during registration periods, updates and maintains enrolment records through term.
• Coordinates distribution of advertising materials, internally and externally. Prepares and packs promotional materials for special events.
• Prepares and maintains bulletin board displays in hallways and classrooms.
• Stores and disposes record materials as per FIPA regulation.
• Monitors, orders and maintains an inventory of office and stationary supplies.
• Coordinates field trip requisitions and cash deposits.
• Maintains department website.
• Performs a variety of general office duties such as distributing department mail, booking rooms, responding to equipment maintenance requests and collecting and distributing book orders.
• Performs other related duties as required.

Qualifications
Education and Experience

• Grade 12 supplemented by computer courses plus additional specialized training of over 1 year in Business Administration and 2 years' related experience or an equivalent combination of training and/or experience may be substituted for the required qualifications.

Skills and Abilities

• Proven interpersonal skills with the ability to work both independently and collaboratively as a member of a team. Ability to establish and maintain effective working relationships with students, staff, faculty and the general public.
• Recent 'hands-on' experience and demonstrated ability dealing 'face to face' clients, customers and/or students. Ability to deal with a variety of people and personalities in a calm and professional manner.
• Effective organizational and time management skills with the ability to prioritize and manage several time-sensitive tasks at any given time. Ability to adapt readily to changing situations.
• Superior communication skills and an excellent command of written and spoken English.
• Ability to exercise discretion and mature judgement in relating to people, giving out information and solving problems. Ability to maintain confidentiality regarding departmental and personnel matters.
• Superior oral and written communication skills.
• Exhibit a high level of attention to detail.
• Considerable knowledge of the organization, content and registration procedures of all College programs.
• Creative, resourceful and solution-oriented.
• Computer experience and proficiency in MS Word, Excel, Outlook, Publisher Minimum 50 wpm.
• Student Information Systems experience (Banner preferred).
• Learning Management System (LMS) experience, (Moodle preferred).
• Ability to perform a variety of administrative and clerical tasks.
• Ability to work at all College locations.

Salary Range - Prorated based on FTE
PAYGRADE 20- $28.62 to $33.28 hourly ($2,003 to $2,330 bi-weekly)
Posting Detail Information
Employment Group Support Staff (CUPE)
Type of Position Permanent
Employment Type Full Time
Department CAD & BIM TECHNOLOGIES
Primary Location - This position may require you to work at all VCC locations. Downtown
Is this posting only for internal applicants? No
Desired Start Date - May be subject to change 11/03/2025
Position End Date - For Temporary Positions
Vacation Blackout Dates
Last 2 weeks of August and the third week of September.
Number of Hours per Week 35
Work Schedule - Hours may vary according to the needs of the Department
Monday - Friday
8:00am - 4:15pm
Eligible for Fortnight Yes
Special Instructions to Applicant
Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants.
Posting Open Date 10/03/2025
Posting Close Date 10/16/2025
Is this a pooled posting? No

Skills Required