Job Description

The Municipality of Chatham-Kent has an opening for a temporary full-time Program Assistant with the Public Health Unit. This temporary full-time opportunity is for a period up to December 2023.

Job description

The Program Assistant is responsible for providing program support to all management and staff of the Chatham-Kent Public Health Unit to ensure that all Health Unit services are provided in an effective and efficient manner.

Essential responsibilities

• Demonstrate Chatham-Kent\'s core values and competencies
• Greet the public in person or on the phone and provide information
• Clinic/appointment scheduling
• Specific records management, i.e. photocopying, faxing, mail, minute distribution, purchase orders, etc.
• Documentation processes (e.g. web, phone messages, appropriate use of forms, minute taking, etc.)
• Inventory and resource supply management (e.g. tracking, sourcing, ordering, purchasing of office, clinic supplies, etc.)
• Equipment operation, management, and maintenance
• Meeting, workshop, and event planning, organization, coordination, bookings, and registration
• Resource design and/or formatting
• Schedule and event calendar maintenance
• Data entry into provincial databases, non-routine reports, prepare large mail outs, prepare agendas and take minutes of meetings
• Participate in the development of operational plans, objectives and workplans and document activities

Essential qualifications

• College certificate or diploma, preferably in office administration (Executive, Legal or Medical Office) program
• Two (2) to four (4) years related administrative experience
• Experience working in an office administration role including reception, documentation process, and records management experience preferred
• Excellent communication skills, written and verbal
• Experience with social/digital media including posting on Twitter, Facebook and Instagram and updating webpages
• Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or similar software program)

Other qualifications

• Knowledge of continuous quality improvement principles (CQI) and/or experience participating in CQI projects is an asset
• The ability to communicate both written and oral French language is an asset

Work environment/hours of work

• This position works indoors
• This position works weekday hours, with occasional evening hours

COVID-19 Vaccination

The Municipality of Chatham-Kent no longer requires a COVID-19 vaccination as a condition of employment. Although it is not mandatory to be vaccinated, it is highly encouraged.

Driver\'s licence/vehicle requirements

Because this position may be required to travel, a valid Province of Ontario driver\'s license with a reliable motor vehicle is preferred.

Background check requirements

Successful candidates will be required to complete a background check prior to commencement of employment. A background check may include the following: education/certification verification and employment reference check.

Essential physical and/or safety requirements

• Mask fit testing (N95)
• 2 step TB skin test
• Sitting: frequent sitting in a chair (sitting at desk completing computer work)
• Hands: frequent fine finger dexterity (movement), gripping, mousing (writing and keyboarding are critical job demands, for documenting, preparing presentation materials, report writing, data collection, website, etc.)

Benefits

This temporary full-time position will receive vacation and statutory benefits in accordance with Employment Standards Act.

Notice to Internal Municipal Employees only:

When internal employees are applying to temporary vacancy and want to maintain their permanent status: positions posted as \xe2\x80\x9ctemporary\xe2\x80\x9d may be filled with permanent employees (full-time, part-time and call-in) who want to keep their permanent status provided their ability to be released to a temporary position is reviewed and approved with their current manager/supervisor before submitting an application.



The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.

Should you require accommodations during the recruitment process, please contact Human Resources & Organizational Development (HROD) at 519-360-1998. Applicant information is collected under the authority of the Municipal Freedom of Information and Privacy legislation and will be used strictly for the purpose of candidate selection.

Chatham-Kent