Job Description

Program Assistant, Job ID# 4038
Employment Source & Canada-Ontario Job Grant
Part- time 21 hours per week / 7-month contract with possibility of renewal / Starting ASAP / Toronto North

Who is JVS
JVS Toronto is a registered charity in the social services sector. Our mission is to enable people to maximize their potential at work and school. Join our development and communications team to help us engage donors and funders in an effort to generate revenue for the agency to provide our services without charge to those who need it most. Our employees benefit from competitive salaries, a friendly work environment and opportunities for continuous learning. JVS Toronto also offers a generous vacation package, group benefits and pension plans in addition to paid sick time, family care and wellness days, monthly wellness initiatives, access to an employee assistance program (EAP) and a variety of corporate discounts.

Learn about the work we do: www.jvstoronto.org

Program Overview
The COJG (Canada-Ontario Job Grant) is a comprehensive new fund designed to boost workplace skills, productivity and competitiveness across Canada. It provides financial support for employers to deliver short-term training to existing and new employees. The program allows employers to choose both the training that meets their workforce development needs and the individuals to be trained. A shared investment between employers and the government, up to a $10,000 grant per person trained may be available to employers.

The JVS Employment Source office, funded by MTCU, provides employment services to unemployed individuals of all ages, financial backgrounds and skills to help them gain employment within their field or a related field. To achieve this goal, a range of services is provided at one location including information and referral services, one-on-one employment counselling, employment workshops, and job development/ placement services.

We're looking for someone who will:

• Make daily a high volume of follow up calls for both Employment Source and COJG
• Conduct client intakes for Employment Source programs
• Set and enter data into excel spreadsheet, monitor data and provide to managers as needed. Assist with statistical and program reports
• Update client information on the JVS client tracking system and program specific database as per program needs and standards
• Help maintain and manage various client and databases. Set up, maintain and file client records in EOIS CAMS as requested. Prepare rosters of clients as needed
• Update client information on the JVS client tracking system and program specific database as per program needs and standards
• Perform tasks related to closure process and follow up of employers and participants
• Provide clerical support, including editing and formatting reports, preparing and completing agency and government forms, word processing of correspondence, reports and other materials, filing, faxing and photocopying
• Maintain office supplies and equipment. Assist location staff with all administrative and other related duties

Minimum Qualifications & Experience:

• High school diploma
• 1-2 years of office administration experience
• Strong organization skills; detail oriented with ability to multi task
• Effective time management and problem solving skills
• Effective verbal and written communication skills
• Advanced computer skills; the ability to learn systems used by the agency

Our ideal candidate will also have:

• Familiarity with COJG
• Employment Ontario knowledge and exposure

Qualified applicants are invited to submit their resume & covering letter here.
JVS Toronto is an Equal Opportunity Employer. If you require accommodation in order to submit your application, please contact HR.
JVS Toronto embraces diversity and encourages all qualified candidates to apply.
We thank all applicants for their interest in our agency, however only those selected for an interview will be contacted.

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