Job Description

Notes:
- hybrid - up to 2 days in the office (flexible)
- possibility of extension

Job Responsibilities/Job Functions:
The General Supplies Procurement Coordinator will act as a key operations support partner to Supply Chain Operations, and play an important role in Operations Support function for internal customers managing operations and projects all across Canada. The mandate of the Operations Support function is to drive administrative efficiencies across the organization through centralization of process.

This role may be for you if:

You enjoy wearing multiple hats

Customer service is your passion

Thriving in a fast-paced environment drives you

RESPONSIBILTIES
This role will be responsible for procurement of general supplies for warehouses and office, creating requisitions for repairs and maintenance, creating requisitions for warehouse equipment, hardware and software related to various capital projects. The role will also include vendor life cycle management, vendor administration, negotiations, pricing reviews, invoice reviews and payment processes.
On the Finance side, provide support on month-end to Manager Ops Support on running different reports in Oracle based on different financial and inventory movement queries. Also, support on various inputs of data in different reports.
Details of these responsibilities are as follows:

Establishing, managing, and receiving against Purchase Orders in Oracle.

Processing Purchase Order and Direct Invoices in Rogers systems.

Responding to all internal (from Business Operations) and external (from vendors) in-bound questions on vendor setup/payment status.

Supporting business partners throughout by requesting quotes from vendors, this includes partnering with the Procurement and A/P functions.

Provide budget support to departments as required (e.g., providing confirmation of received purchased orders to support forecast).

Reporting, provide annual vendor usage/spend to support business partner for negotiation, agreement renewal and procurement vendor management.

Educate Business Operations on process to ensure adherence and efficiency.

Provide recommendation to transition vendors to standard agreement and or rate sheets based on YTD spend to assist with efficiencies, reduced rates, and policy compliance.

Become the "go-to" resource for business partners seeking advice on Accounts Payable and Purchasing policy.

Submitting/obtaining approval on new vendor requests in Rogers systems and maintaining existing vendors (e.g. re-activation of inactive vendors).

Run month-end GL reports on costs and inventory movements and support in input of data for various reporting purposes.

QUALIFICATIONS

Preference for 2+ years working experience in Procurement, Vendor Management, or related experience.

Ability to manage/prioritize varying levels of inbound requests (in terms of urgency and importance).

Experience with enterprise business systems in an Accounts Payable/Procurement setting an asset.

Ability to understand different accounting codes related to operating and capital expenses, and apply them accordingly for creating requisitions.

Demonstrated ability to communicate with internal and external customers in a courteous and professional manner.

Ability to develop a pricing comparison model for different items purchased.

Good negotiation skills required to negotiate best pricing, top quality and best delivery timelines with vendors.

Interface effectively and professionally with different levels of management.

Excellent verbal and written communication coupled with excellent customer service skills.

Strong problem-solving skills and sense of urgency.

Hands-on experience using Oracle database applications an asset.

Demonstrated competence using MS Office (Excel, MS Word, PP).

Strong reporting acumen an asset.

Proven ability to respond well under pressure, meet deadlines and handle multiple priorities.

Strong organizational skills with a keen attention to detail.

Ability to operate effectively in a fast paced environment and adapt quickly to change.

College degree/diploma in a related field preferred.

Ability and willingness to work evenings, weekends, and holidays as required.