Job Description

POSITION SUMMARY:

This role is an integral part of service delivery to the residents of Loyalist Township and contributes to the achievement of our Strategic Plan through supporting the effective and efficient administration of planning applications.

This position supports the legislated functions of the Heritage Committee, as set out in the Heritage Act and works in collaboration with the Heritage, Culture and Tourism (HCT) Division who take responsibility for all other matters related to heritage, i.e. collection care, activation and tourism initiatives.

The incumbent uses municipal land use planning and heritage planning knowledge and administrative skills to support the Development Services Division and HCT Division. The incumbent is a competent project administrator and keeps work on track for attainment of objectives.

HOW TO APPLY: LOYALIST TOWNSHIP'S WEBSITE CAREERS PAGE - APPLICANTS MUST APPLY THROUGH THE LOYALIST WEBSITE IN ORDER TO BE CONSIDERED.

MINIMUM QUALIFICATIONS:

EDUCATION

Post-secondary education in urban planning or design, geography, architecture or landscape architecture, history, heritage or related discipline. Membership with the Ontario Professional Planners' Institute is an asset. Completion of the Municipal Administration Program (MAP) is an asset.

SKILLS, ABILITIES, AND KNOWLEDGE:

Knowledge of, and experience working with the Ontario Planning Act and the related procedures and processes. Knowledge of municipal operations (e.g. land use planning, municipal finance and taxation, municipal structure, organization and administration), and provincial legislation, regulations, policies and programs that affect municipal activities. Knowledge of the Ontario Heritage Act and experience working with legislated heritage matters is an asset. Knowledge of collections management including cataloguing, inventory, safe handling and collections care is an asset. Knowledge of Past Perfect or related collection database software is considered an asset. Effective organizational/coordinating and research skills. Excellent verbal and written communication skills. Excellent interpersonal skills that foster positive public/municipal working relationships with the ability to interact effectively with municipal staff, developers, consultants, residents, businesses, and other government agencies. Ability to act with integrity and discretion in handling confidential materials, and the ability to maintain tact and courtesy in confidential meetings and settings. Good analytical and problem-solving skills. Strong computer skills in MS Office and ability to work with Geographic Information Systems. Strong attention to detail and ability to keep accurate records, both electronically and in hardcopy. Ability to effectively manage projects, organize and prioritize work to meet deadlines and plan appropriate follow-up. Ability to adapt to change and demonstrate flexibility and resiliency, with a continuous improvement mindset. Numeracy and literacy skills, including ability to edit and proofread for correct spelling and grammar. Experience and knowledge of the TOMRMS filing system is an asset. Self-motivated with an ability to maintain current knowledge and skills. Ability to meet a high level of customer service excellence. Ability to adhere to government legislation, operating manuals, Township policies/procedures and departmental guidelines.

DUTIES AND RESPONSIBILITIES:

Prepare and distribute agendas and take minutes for Heritage Committee meetings. File correspondence, documents, reports etc., manually and electronically. Administrative lead in the development application process software. Prepare letters, notices, internal memos, reports and various other documents. Maintain the Municipal Heritage Registry. Administer processing of Heritage Permit and Heritage Grant applications. Assist the Planning Supervisor and the Heritage Committee with property research to support designation recommendations under the Ontario Heritage Act. Prepare heritage designation by-laws. Respond to inquiries from the public, the development community and staff respecting heritage matters, the Zoning By-law and application processing. Ensure that statutory notification and other requirements are completed for Planning Act and Heritage Act applications. Prepare heritage reports as required for committees and Council. Conduct research on the municipally owned heritage properties. Assist municipal departments in preparing and submitting heritage permit applications for municipally owned heritage properties. Support the HCT Division with event planning for heritage activities as required. Support the HCT Division with heritage programing at municipal heritage properties. Support the HCT Division with administrative functions as required. Assist in scheduling Planning Act pre-consultation meetings and prepare minutes for pre-consultation meetings. Assist the Manager of Development Services and Planning Supervisor with special planning projects. Required to provide coverage for other administrative support staff as needed.

WORKING RELATIONSHIPS:

Internal

Daily communication with Development Services Division staff, HCT Division staff, committee members.

External

Occasional liaisons with the public, developers, outside vendors and training organizations.

WORKING CONDITIONS:

Normal office environment working conditions apply. May be seated for long periods (3-4 hours). Work hours are equal to a 35-hour week. Some flexibility is required to accommodate evening meetings.
The job description reflects the primary duties and responsibilities of this position and should not be construed to describe in detail all duties and responsibilities of the job.

Loyalist Township values a diverse workforce and looks to attract and retain people who will work together to provide excellent service to our residents, visitors, business partners, and each other. If you are looking for a rewarding opportunity to work with a team of professionals dedicated to promoting the quality of life and prosperity of our community, come join us!

In accordance with the Accessibility for Ontarians with Disabilities Act, Loyalist Township is pleased to accommodate the individual needs of applicants with disabilities within the recruitment and selection process. Please contact the Human Resources team at hr@loyalist.ca or 613-386-7351 ext. 149 if you require accommodation.

Job Types: Full-time, Permanent

Pay: $32.95 per hour

Benefits:

Casual dress Company events Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off Tuition reimbursement Vision care
Work Location: In person