Job Description

People Operations Specialist
JANA is focused on improving the integrity of gas distribution and gas transmission pipeline systems through the application of advanced risk modeling technologies. Our models and software are defensible and highly predictive, allowing gas pipeline operators to take actions to reduce risk in their systems. And our Integrity Data suite enables pipeline operators to finally capture their pipeline asset data and unlock the value associated with this data.
As an entrepreneurial company, we provide an exciting, dynamic and respectful work environment where you will be an important contributor to the JANA Team. Our Mission at JANA is “Better Pipelines for a Better World” – we are true believers and inspire our employees to join us in this Mission!
JANA has a progressive culture of personal and professional growth. With a vested interest in each employee’s professional growth and continuous improvement as an individual, JANA supports professional development, continuous education, industry participation and technical accreditations. Other Perks that come with joining JANA’s Team include:

• High-energy Collaborative Environment: JANA combines the energy of a start-up software organization with the discipline of a precision engineering firm.
• Regular Social Events: Join the entire JANA Team for fun Social Events like our Weekly Kahoot and Beer Club, Annual Birthday Bonspiel, Ice Cream Parties, Holiday events, Cinco de Mayo… even an Easter Egg Hunt!
• Best-in-Class Benefits: JANA offers all employees a comprehensive benefits package including Medical, Dental, Vision, Life Insurance, Disability coverage, as well as our great Wellness Benefit!!
• Giving Back: JANA is dedicated to giving back to our community in various ways. Every year we hold an annual food drive for the Aurora Foodbank and have become one of their top contributors!
• JANA promotes a healthy work-life balance: Through our comprehensive vacation program, floater days, and a hybrid work environment (combination of in-office and work-from-home), JANA employees are able to take time to rest and rejuvenate!

JANA’s People Operations Specialist is an enthusiastic, creative and detail-oriented individual, with a passion for people! They are responsible for implementing value-added Human Resources solutions that support overall business objectives and play a key role in the success of our company. This role supports our People Operations Team, with a focus on recruitment coordination, information distribution, and HR administration. They are comfortable wearing many hats and are unafraid of new challenges.
Responsibilities

• Supports JANA’s recruitment process, including shortlisting resumes, scheduling and setup of interviews, and collecting onboarding documents
• Manages the vacation tracking system, including quarterly reporting
• Maintains Personnel Files, runs data checks to ensure all records are accurate
• Coordinates Coop and Summer Student Recruitment
• Prepares and issues some Employment Verification Letters

• Coordinate processing of New Hires, Employee Changes, Separations, etc. in HRIS

• Administers programs to help further improve the employee onboarding experience including training and providing support to new employees
• Support JANA culture initiatives and be a “culture ambassador”

Qualifications

• Undergraduate degree, preferably in Business or Human Resources
• HR designation (CHRP) in progress
• 3+ years of progressive HR support experience, preferably in a generalist/specialist capacity
• Experience and passion for recruitment administration, preferably for technical or software roles
• Advanced skills in Microsoft Excel and Word.

Required Skills

• The JANA Way: Functions in alignment with JANA's Values and Professional Culture
• Integrity: Demonstrated professionalism in dealing with sensitive and confidential issues and individuals at all levels of the corporation
• Drive: Meticulous and self-motivated, works independently under pressure to drive execution of JANA’s People initiatives
• Spirit: A team player with a positive attitude, setting high standards for personal achievement and encouraging the JANA Team as a whole
• Demonstrated ability to solve problems, manage processes, handle multiple projects, manage conflicting priorities, and meet deadlines
• Excellent verbal & written communication skills
• Must be a problem-solver with the ability to function in complex and ambiguous situations with multiple stakeholders
• Ability to function independently yet know when to escalate issues
• Computer Skills: Proficiency in Microsoft Word, Project, Excel, PowerPoint and Access, experience with HRIS systems (experience with BambooHR preferred)