Job Description

People & Culture Coordinator

We are seeking a reliable, detail-oriented People and Culture Professional to join our team and support the smooth operation of our day-to-day activities. This role is essential to maintaining efficiency across departments, ensuring accurate record-keeping, managing communication flows, and providing general support to staff and leadership. The ideal candidate is highly organized, proactive, and capable of handling multiple priorities with discretion and professionalism. As a key point of contact within the organization, our P&C Coordinator plays a vital role in upholding our standards and contributing to a positive and productive workplace environment.

Job Duties:

Coordinate new hire training sign-ups and track training attendance. Oversee the onboarding process, guiding new hires through pre-employment, training, and

deployment.

Update and maintain the candidate tracker to reflect current onboarding status. Manage and maintain training laptops. Compile data, statistics, and other information to support onboarding and retention KPIs. Enter stand-down notices for new hires or employees with expired security licenses. JIRA tickets for uniform requests. Conduct audits for training recertifications, security licenses, and status letters. Maintain accurate compliance records for training, certifications, and performance reviews in WinTeam. Enter compliance for 3-month and annual performance reviews, and upload completed performance review documents to FileBound. Maintain employee files, ensuring all documents are uploaded accurately and

promptly.

Manage digital employee files and update records for personnel changes. Ensure payment requests for recertifications are communicated to the PRC. Assist with leave of absence requests and follow-ups. Assist employees with ERC (Employee Resource Centre) support. Provide timely and productive responses to day-to-day employee inquiries. Manage uniform processes, including issuing uniforms to new hires, coordinating exchanges and

returns.

Oversee uniform inventory and ordering. Provide administrative support to the People & Culture and Operations teams. Partner with the P&C team on HR projects and process improvements. Support event planning and fundraising initiatives.

Qualifications:

Ability to multitask and accommodate short notice changes while working with interruptions Detail Oriented Excellent communication skills, both written and verbal Diploma in Business Management or Human Resource is an asset. Minimum of 1 year of experience in Human Resource. Commitment to exceptional customer service and professionalism Strong computer skills, including Word, Excel, PowerPoint, Publisher and Outlook Knowledge and understanding of Employment Standards Legislation and Human Rights Legislation Authorized to legally work in Canada


Paladin Security: Making the World a Safer and Friendlier Place because we

CARE

!


The Paladin Difference starts with our people; we're the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high quality service and always having fun! If you think you have what it takes to join our team, we want to meet you!