Job Description

Job title

Payroll & Finance Administrative Assistant

Reports to

Finance & Payroll team

Department

Finance Department

About the MNjcc

The Miles Nadal JCC (MNjcc) is a vibrant and welcoming hub that celebrates diversity, promotes wellness, and fosters a strong sense of community. Located in the heart of downtown Toronto, we offer inclusive programs in fitness, arts and culture, education, and Jewish life, serving people of all backgrounds and abilities.

By joining this dynamic Centre of wellness, culture, community and belonging, you will contribute to the well-being of the community and the fibre of a strong and vibrant downtown core.

Position Summary:

The Payroll and Finance Administrative Assistant supports the Finance Department by performing a variety of financial and administrative duties, with a focus on payroll processing, reconciliation, and financial record-keeping. This role requires a high level of attention to detail, discretion, and the ability to work both independently and collaboratively in a fast-paced nonprofit environment.

Schedule Information

Full-time, 37.5 hours per week/regular schedule.

Some evening and weekend work is required.

This position is hybrid and requires a minimum of 2 days a week onsite.

Primary Duties and Responsibilities

Payroll Administration:

Assist in processing bi-weekly payroll using ADP or equivalent system.

Maintain payroll records and ensure compliance with federal and provincial regulations.

Respond to employee inquiries related to payroll and time reporting.

Track and process vacation, sick time, and leave of absence.

Support year-end payroll processes, including T4s and ROEs.

Finance and Accounting Support:

Support month-end and year-end closing activities.

Maintain financial records and documentation in compliance with audit standards.

Assist with accounts payable and receivable as needed.

Coordinate and track staff expense reports and credit card reconciliations.

Assist with cash deposit on a biweekly basis

Administrative and Clerical Duties:

Maintain organized digital and physical filing systems for payroll and finance documentation.

Schedule and coordinate finance-related meetings and deadlines.

Liaise with other departments to gather necessary documentation or resolve payroll/finance-related issues.

Perform other duties as assigned by the Finance & Payroll Team and the Chief Operating and Financial Officer.

Secondary Responsibilities

Additional responsibilities may be assigned.

Expectations

Abide by MNjcc Code of Conduct.

Attend staff training functions, meetings, and, on occasion, social events.

Maintain accurate records, streamline administrative processes, and support strategic initiatives with precision and efficiency.

Establish and maintain professional working relationships with all levels of the organization

Ability to understand and embrace MNjcc culture

Some duties and responsibilities may change or be added from time to time.

Qualifications

Diploma or certificate in Accounting, Payroll, or related field.

2+ years of experience in payroll and finance administration.

Familiarity with payroll systems (e.g., ADP Workforce Now) and accounting software (e.g., Sage Intacct preferred).

Strong proficiency in Microsoft Excel and other Microsoft Office applications.

Excellent organizational and time management skills.

High attention to detail and accuracy.

Ability to handle sensitive and confidential information with discretion.

Experience in a nonprofit or community organization is an asset

Salary and Benefits

Annual salary range: $40,000 - $50,000 commensurate with experience.

A range of supplemental insurance plans, including medical (including vision care), dental, life, critical illness, and LTD.

An employee assistance program.

Membership for yourself, spouse, and children at the MNjcc Fitness Centre, as well as discounts on most programs.

RRSP matching

Working Conditions

Hybrid role with 2-3 days per week required on-site.

Work location - Miles Nadal JCC, 750 Spadina Avenue.

Availability for occasional evenings/weekends and off-site meetings.

Key Competencies

Payroll Processing & Compliance

Accuracy & Attention to Detail

Financial Data Entry & Record Keeping

Proficiency in Payroll/Accounting Software

Time Management & Deadline Adherence

Confidentiality & Discretion

Communication & Problem-Solving Skills

Direct Reports

TBD

How to apply:

Email resume and cover letter to prachik@mnjcc.org with the subject "Application: Payroll & Finance Assistant".

Applications will be accepted until July 31, 2025, at midnight.

Please note, while we appreciate everyone who applies, we are only able to respond to applicants moving to the next stage of the recruitment process.

Alternate Formats and Accommodation:

Miles Nadal JCC values inclusivity, collaboration, physical and mental wellness, and fosters the growth and development of staff. We encourage applications from individuals who demonstrate a commitment to upholding the values of equity, diversity, accessibility and inclusion and will contribute to our inclusive environment. You can learn more about our commitments here: https://www.mnjcc.org/learn-about-the-j.

The MNjcc welcomes and encourages applications from racialized persons/persons of colour, women, Indigenous peoples, persons with disabilities, LGBTQ2S+ persons, people of any and no faith, and others who reflect the diversity of our community, our city, and our country.

Alternate Formats and Accommodation for Individuals with Disabilities:

The MNjcc is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA) and aims to ensure that dignity, integration, and equality of opportunity are embedded in all aspects of our organization's culture.

In accordance with the AODA, accommodation will be provided throughout the recruitment process for applicants with disabilities. Our human resources department will work with you to arrange reasonable and appropriate accommodation. Please contact Prachi Khatri at:(416) 924-6211x6203; prachik@mnjcc.org; or in person by appointment.

Job Types: Full-time, Permanent

Pay: $40,000.00-$50,000.00 per year

Benefits:

Dental care Employee assistance program Extended health care Life insurance On-site childcare On-site gym Paid time off RRSP match Store discount Vision care Wellness program
Work Location: Hybrid remote in Toronto, ON M5S 2J2

Application deadline: 2025-07-31