Job Description

Napoleon leads the way with innovative engineering, advanced manufacturing techniques, unsurpassed customer service and remarkable product quality. Our award-winning products offer a best-in-class experience for all customers' home comfort needs. While we are proudly Canadian, Napoleon is also fortunate to operate on a world-wide scale.



The warmth and experience that Napoleon product brings to the homes of our customers transcends borders, language, and cultures to elevate everyday experiences, so you love being home. Throughout North America, Europe, South America and Asia, Napoleon creates memorable moments through our stunning designs and innovative technologies.



This posting is for an existing permanent vacancy and is actively being recruited for.



Title: Payroll Coordinator



Reports To: Payroll Supervisor



Job Purpose: The Payroll Coordinator plays a critical role in ensuring the accuracy, integrity, and efficiency of the organization's payroll and HRIS operations. Working closely under the guidance of the Manager Payroll & HRIS, this position is responsible for executing and safeguarding all HRIS data transactions that directly support payroll processing and associate information management. The Payroll Coordinator is instrumental in optimizing workflows, enhancing system functionality, and implementing process improvements that strengthen the overall effectiveness of the Payroll and HRIS functions. In addition, this role supports the Finance Department's commitment to maintaining an approachable, service-focused presence for all associates by delivering timely, reliable, and professional support.



Key Responsibilities:


Updates, validates, and maintains all Associate information within the organization's HRIS platforms (UTA and CORE), ensuring every profile is accurate, complete, and fully aligned with current employment status. This includes end-to-end processing of all employee lifecycle transactions such as new hires, position changes, promotions, manager updates, pay adjustments, leaves of absence, terminations, and job reclassifications. Actively monitors for incomplete, inconsistent, or inaccurate data and takes prompt action to investigate, troubleshoot, and resolve issues. Works to identify root causes, implement corrective steps, and prevent future discrepancies by reinforcing proper data-entry standards and partnering with relevant teams when necessary and acts as liaise with departments in the maintenance of the HRIS data (IT, HR, Finance, Operations and Manufacturing etc.) Responsible for proactively monitoring HRIS system reports and SFTP data feeds to ensure all information is transmitted, received, and processed accurately. This includes reviewing automated file transfers, identifying discrepancies or failed feeds, troubleshooting issues, and escalating concerns as needed to maintain data integrity and uninterrupted workflow. Collaborate with Payroll team to assist on pay processing days and provide a level of backup. Processes documentation for all Associates in accordance with company policy and procedures. Assist the HRIS Specialist in routine work following work instructions. Responsible for ensuring confidentiality of data and any associate interactions is maintained. Ensures data integrity across systems, proactively identifies discrepancies, and upholds the reliability of all HRIS records that directly support payroll accuracy and compliance.

Education & Experience:


College Diploma in a related field (Human Resources, Business Admin), or 1-3 years' relevant work experience 1-3 years' experience within Payroll environment or similar role Proficient in Records Managements, Payroll, electronic timekeeping, and HR software programs; Strong aptitude with Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)

At Napoleon, we believe in creating an environment where our Associates can thrive personally and professionally. Here's what you can look forward to when you join our team:

Benefits, Health, Well-being & Support

Comprehensive health, dental, vision, and life insurance coverage - 100% of premiums paid by the Company! Long Term Disability Protection Well-being support programs and virtual medical visits Employee & Family Assistance Program for mental health and well-being (EAP)

Career Growth & Development

Training Allowance and continuous learning opportunities and programs Leadership development and mentorship programs Clear pathways for advancement

Culture & Community

Appreciation events, raffles, and team building activities Napoleon Cares - A fund sponsored by Associates to help Associates in times of need

Financial Security

Competitive total compensation package, inclusive of bonus opportunity Retirement savings plan with matching Company contributions (RRSP/DPSP) Exclusive Associate discounts on our award-winning products

Artificial Intelligence Disclosure:

As part of our commitment to transparency and fairness in hiring, we disclose that automated tools, including artificial intelligence (AI), may be used to support parts of the recruitment process. This may include functions such as resume parsing, candidate ranking, or initial screening. These tools do not make final hiring decisions but may assist Talent Acquisition in evaluating applications. AI tools used may include systems based on algorithms, statistical models, or machine learning.



The Napoleon Group of Companies is committed to fair and accessible employment practices that attract and retain Associates with disabilities. This includes providing accessibility across all stages of the employment cycle. Accommodation is available upon request.



We thank you for your interest in The Napoleon Group of Companies and for participating in our competition. Only those candidates selected for consideration will be contacted.