Job Description

Light your tomorrow with your Career Choice today. Career Choice is a recruitment partner dedicated to finding the right candidate for your company. Our experienced team specializes in recruiting professionals across various industries, including public accounting, IT, real estate, financial services, healthcare, and more. We aim to ensure an excellent match between candidates and organizations.

Accounting & Payroll Coordinator

Location: Niagara Region (St. Catharines / Niagara Falls / Welland area)

Industry: Public Accounting

Compensation: Competitive salary + full benefits

Job Type: Full-time, Permanent

About the Opportunity

Our client is a highly respected, multi-office public accounting firm with over 80 years of service in the Niagara region. With a longstanding reputation for excellence, they are known not only for technical expertise but also for building trusted, long-term client relationships. The team environment is collaborative, supportive, and growth-oriented -- ideal for professionals who take pride in their work and want to contribute to the ongoing success of a dynamic firm.

We are currently conducting a confidential search for an experienced Accounting & Payroll Coordinator to join their team. This key role will provide full-cycle bookkeeping, payroll administration, and financial support services across a broad and varied client base.

Position Summary

The successful candidate will bring deep knowledge of bookkeeping and payroll processes, strong technical software skills, and the ability to manage multiple priorities with precision. This is a hands-on role that requires high attention to detail, professionalism, and a client service mindset.

Key Responsibilities

Full-Cycle Bookkeeping: Maintain and reconcile general ledgers, post journal entries, complete monthly bank and credit card reconciliations, and manage accrual/prepaid schedules.

Accounts Payable & Receivable: Process vendor payments, maintain vendor/customer records, prepare and send invoices, apply payments, and monitor aging reports.

Payroll Administration: Process multi-client payrolls using in-house systems or third-party providers; calculate and remit all source deductions (CPP, EI, income tax); complete filings for T4s, ROEs, WSIB, and EHT.

Sales Tax Compliance: Prepare and file GST/HST returns in accordance with CRA standards.

Digital File & Data Management: Maintain QuickBooks Desktop files and ensure digital/paper documentation is well organized and properly backed up.

Tax & Year-End Support: Support personal, corporate, and trust year-end filings by preparing working papers and gathering necessary documentation.

Special Projects: Assist with new client file onboarding, clean-up of historical records, and implementation of new technologies or processes.

Candidate Profile

7-10 years of hands-on bookkeeping, payroll, and accounting experience, preferably in a public accounting or multi-client environment

Proficiency in QuickBooks Desktop, QBO, EasyPay, and Wagepoint

Working knowledge of CaseWare, Taxprep, iFirm considered a strong asset

Understanding of CRA remittance obligations, source deductions, and payroll legislation

PCP certification is preferred but not required

Excellent time management and organizational skills

Clear written and verbal communication abilities

Proficient in Microsoft Office (Excel, Word, Outlook)

Why This Opportunity?

A supportive and professional work culture

Competitive salary and comprehensive group benefits (health, dental, vision)

3 weeks paid vacation + paid wellness days and volunteering hours

Summer Fridays with reduced hours

Investment in professional development and training

Confidential Application Process

This is a confidential search conducted by a third-party recruitment partner. Only shortlisted candidates will be contacted. If you're looking to join a reputable firm that values accuracy, consistency, and team contribution--we encourage you to apply.

Job Type: Full-time

Pay: $50,000.00-$63,615.75 per year

Benefits:

Dental care Disability insurance Employee assistance program Extended health care Flexible schedule Mileage reimbursement On-site parking Vision care
Experience:

Bookkeeping: 3 years (required)
Work Location: In person

Expected start date: 2025-09-15