Job Description

Title:

Payroll & Benefits Administrator

Reports to:

Manager of Finance

Position Status:

Permanent Full Time (40 hours/week)

Salary:

$43,680 - $50,000

Office Location:

399 Charlotte Street, Sydney, NS B1P 1E3

Start Date:

Immediate

The YMCA of Cape Breton is seeking a confident, driven, and passionate professional to join our Finance & Administration team as a Payroll & Benefits Administrator. This is a full-time, permanent position (40 hours per week), based out of our head office.

The YMCA of Cape Breton offers a supportive work environment that values work-life balance, including paid time off and a commitment to employee well-being.

Position Summary:

Reporting to the Manager of Finance, the Payroll & Benefits Administrator is responsible for the accurate and timely processing of bi-weekly payroll, as well as the administration of employee benefits. This role maintains compliance with federal and provincial regulations, and provides clear, responsive communication to employees regarding their compensation and benefits. This role also provides vital support for the Director of Peoples and Culture for various HR related responsibilities.

The YMCA of Cape Breton uses Payworks and BambooHR as the workforce management tool.

Responsibilities:

Process bi-weekly payroll through Payworks, including timesheet review, payroll exports, and employee updates Respond to payroll-related inquiries Stay current with Payworks system updates and improvements Support managers with payroll changes and provide training on Payworks modules Reconcile payroll-related accounts such as CRA remittances, WCB, pension, and medical benefits Administer employee benefits and pension plans (YCB), including enrollment, termination, reconciliation, and payment submissions Maintain accurate personnel records and ensure compliance with Child Protection Policies Assist with onboarding and offboarding processes

Qualifications and Skills Required:

Diploma or degree in Office Administration, Human Resources, Payroll Administration, or a related field, or an equivalent combination of education and experience Minimum 2 years of administrative experience with demonstrated alignment to payroll and benefits responsibilities Proven payroll experience is required; familiarity with Payworks is a strong asset Advanced proficiency in Microsoft Office Suite, particularly Excel, and experience with databases and general office software Excellent verbal and written communication skills, with a high level of attention to detail and commitment to accuracy Strong organizational skills and the ability to manage multiple priorities and meet deadlines in a fast-paced environment Demonstrated ability to maintain confidentiality and handle sensitive information with discretion Superior interpersonal skills and the ability to establish and maintain effective working relationships Proactive communicator with the ability to support and guide managers through payroll-related processes Solution-focused mindset with a willingness to seek out answers, identify opportunities for improvement, and contribute to system enhancements--especially during our current Payworks implementation

Note:

Successful candidates will be required to provide a current and satisfactory Criminal Record Check/ Vulnerable Sector Check and Child Abuse Registry Check. They will also be required to attend YMCA Child Protection Training and sign a confidentiality agreement.

We offer:

At the YMCA of Cape Breton, you'll find more than just a job--you'll join a team committed to meaningful work that makes a real difference. We support your growth and success in an inclusive, values-driven environment grounded in honesty, responsibility, caring, respect, and inclusiveness. Here, you'll help people of all ages achieve their goals and feel a true sense of belonging.

Free Employee Family Assistance Program (EFAP) Individual & Family YMCA Membership Strong Work Life Balance Programs (i.e., 11 Paid Wellness and 15 Vacation Days annually) Discounted Childcare and Program Rates

Apply Today!

Please email your cover letter and resume in one document to HR@cb.ymca.ca by

4:30 pm ADT Friday, May 30th.

It is imperative that the cover letter and resume illustrate your professional competencies in relation to this position. Please reference

YMCA-Payroll Administrator FT - 2025

in the subject line and note only candidates selected for an interview will be contacted.

The YMCA of Cape Breton is an equal opportunity employer that values the diversity of people and communities and is committed to excellence and inclusion in our Association. We are committed to an environment that is barrier-free. If you require accommodation during the hiring process, please inform us in advance to arrange reasonable and appropriate accommodation.

The YMCA Experience

The YMCA of Cape Breton is one of the largest charities in Nova Scotia and a member of one of the most recognized organizations in the world. Our mission is to connect and ignite the potential in people, helping them grow and give back to our communities. Through building connections with people at all ages and stages of their lives - as well as the broader community - the YMCA of Cape Breton serves over 35 000 people annually.

Programs and services focus on empowering people of all ages and life stages to overcome barriers and rise to their full potential. These include: health, fitness and aquatics; licensed childcare; employment programs (Nova Scotia Works); youth programming and related community services. The YMCA occupies 14 program sites across Cape Breton Island.

The YMCA of Cape Breton offers a great workplace culture achieved through an environment that embraces diversity and social inclusion, values differences, celebrates achievements and supports full participation by all employees. We believe that everyone belongs! The YCB provides 200+ employees with meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of those within our communities.

Job Types: Full-time, Permanent

Pay: $43,680.00-$50,000.00 per year

Benefits:

Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site gym Paid time off Vision care
Schedule:

Day shift Monday to Friday
Work Location: In person

Application deadline: 2025-05-30